X JOINING TIME

CHAPTER X 

JOINING TIME 

125. Joining time may be granted to an officer to enable him— 

  (a) to join a new post to which he is appointed while on duty in his old post; or 

  (b) to join a new post,¬

  (i) on return from earned leave; 

  (ii) When he has not had sufficient notice of his appointment to the new post, on return from leave other than that specified in Sub-clause (i) 

Note 1.- An officer deputed for training will be allowed for the onward and return journeys, the time actually required for the journeys, by the usual mode of conveyance, between the place of training and the station from/to which he proceeds, and the time so taken will be treated as part of deputation period for training. 

Note 2.- Probationers and approved probationers in one service (including other officiating officers for whom no probation has been prescribed) when appointed to the same or another service by direct recruitment shall be allowed the minimum joining time (i.e., actual journey time) and transit pay, provided that the posts held by them prior to transfer or the posts to which they are appointed remain vacant during the period. They shall not, however, be allowed Travelling Allowance.

              [Effective from 22nd August 1960] 

Ruling No. 1 

Joining time under Rule 125 (b) (i), Part I, Kerala Service Rules, will be admissible only in cases where an officer has proceeded on and has returned from earned leave proper and is posted to join a new post. In all other cases, it should be regulated under sub-clause (b) (ii) ibid. 

Ruling No. 2 

A gazetted officer deputed for training should relinquish charge of his post and prepare a charge report even if no officiating arrangement is made in his place. He should also intimate to the Audit Officer concerned, through the Training Institute/Officer, etc., the date and hour of reporting for training and on relief on the completion of training. 

Government Decision

 *Retired officers re-employed in Government service will be treated on par with provisional hands appointed under General Rule 9 (a) (i) of the Kerala State and Subordinate Services Rules, 1958 for purposes of joining time and only the actual journey time allowed as joining time. 

126. Not more than one day is allowed to an officer in order to join a new post when the appointment to such post does not necessarily involve a change of residence from one station to another.  A holiday or Sunday counts as a day for the purpose of this rule. No joining time is admissible in cases where the change of post does not involve an actual change of office. 

#Note.- A transfer shall be held to involve a change of station only if the distance between the two places is not less than eight kilometres. 

126A. When holiday(s) follow(s) joining time, the normal joining time may be deemed to have been extended to cover such holiday(s). 

*[G O(Ms) No. 11/1967/PD., Dated 17/01/1967] # [G O(P) No. 48/1966/Fin., Dated 10/02/1966] 

Ruling

 *When officers are transferred while on leave, joining time need be reckoned only from the date following the holiday(s), if any, suffixed to leave with the permission of the leave sanctioning authority unless otherwise directed in the transfer order. 

127. The joining time of an officer, in cases involving a transfer from one station to another, is subject to a maximum of 30 days.  Six days are allowed for preparation and, in addition, a period to cover the actual journey calculated as follows: ¬

(a) An officer is allowed— 

(i)	For the portion of the journey which he travels by aircraft	Actual time occupied in the journey
(ii)	For the portion of the journey which he travels or might travel:

By railway	500 kilometres	One day for each or any longer time actually occupied in the journey.
By ocean steamer	350 kilometres	One day for each or any longer time actually occupied in the journey.
By river steamer	150 kilometres	One day for each or any longer time actually occupied in the journey.
By motor vehicles	150 Kilometres	One day for each or any longer time actually occupied in the journey.
Or by conveyance plying for public hire in any other way	25 kilometres	One day for each or any longer time actually occupied in the journey.

*[G O(P) No. 38/1973/Fin., Dated 05/02/1973] 

  (b) (i) For purposes of journey by air under clause (a) (i), a part of a day should be treated as one day. 

  (ii) A day is also allowed for any fractional portion of any distance prescribed in clause (a) (ii).

  (c) When part of the journey is by steamer, the limit of six days for preparation may be extended to cover any period unavoidably spent in awaiting the departure of the steamer. 

  (d) Travel by road not exceeding eight kilometres to or from a railway station or steamer ghat at the beginning or end of journey does not count for joining time.

  (e) A Sunday does not count as a day for the purpose of the calculations in this rule, but Sundays are included in the maximum period of 30 days.

 Exception 1.-The authority sanctioning the transfer may, in special circumstances, reduce the period of joining time admissible under this rule. 

Exception 2.- In the case of officers who are entrusted with the custody of stores, a period of not more than ten days and in the case of officers in charge of Timber Depots of the Forest Department a period of not more than one week will be allowed for transfer of charge of check conjointly stores and other materials, the minimum time actually required in each case alone being, however, utilised for the purpose.

 Exception 3.-A period of not more than one week will be allowed to Forest Guards for transfer of charge and join perambulation of the beats, the minimum time actually required alone being, however, utilised  for the purpose. This period will be treated as an extension of joining time in respect of the relieving officer. 

128. Except in the case of a journey performed by air, by whatever route an officer actually travels, his joining time shall, unless a competent authority for special reasons otherwise orders, be calculated by the route which travellers ordinarily use.

 Government Decision

 * Except in cases of journeys performed by air, which will be covered by the provisions in sub-rule (a) of Rule 127, the entitlement to joining time of a Government servant, in cases where his old headquarters and new headquarters are connected by railway, should be calculated as admissible for a journey by railway. 

129 If an officer is authorised to make over charge of a post elsewhere than at its headquarters, his joining time shall be calculated from the place at which he makes over charge. 

130 If an officer is appointed to a new post while in transit from one post to another, his joining time begins on the day following that on which he receives the order of appointment.

 Note. - A second period of 6 days for preparation should not be allowed in calculating the joining time of an officer who is appointed to a new post, while in transit from one post to another.

 Government Decision

 † In the case of a Government servant who is transferred from one post to another but whose transfer is subsequently cancelled after he has handed over charge of his old post but before he could take charge of the new post, the period intervening between the date of handing over charge of the old post and taking over the same later on account of cancellation of transfer orders, should be treated as joining time, subject to the provisions of Rule 130 and the Note thereunder. 

* [G O(P) No. 52/1966/Fin., Dated 14/02/1966] 

†[G O(P) No. 461/1968/Fin., Dated 24/08/1968] 

131. If a Government servant takes leave while in transit from one post to another, the period which has elapsed since he handed over charge of his old post must be included in his leave. On the expiry of the leave, the Government servant may be allowed normal joining time. 

The period of overstayal of joining time of an officer may be regulated by granting eligible leave under rule _______ part I KSR and the joining time pay regulated under rule 136 (b) ibld. 

 A:-131 

 B:-137 

 C:-138 

 D:-135 

 Correct Answer:- Option-A 

132. If an officer is appointed to a new post while on earned leave he is entitled to joining time calculated from his old station in addition to the earned leave. Should the officer join the new appointment before the expiry of leave plus joining time admissible, the period short taken should be considered as leave not enjoyed and a corresponding portion of the leave sanctioned should be cancelled without any reference to the authority which granted the leave. When vacation or holidays immediately preceding vacation begin during or immediately after the expiry of joining time admissible to an officer or when an officer is transferred during vacation, he may be allowed to join at the end of the vacation.

133. The Government may in any case extend the joining time admissible under these rules, provided that the general spirit of the rules, is observed. 

134. Within the prescribed maximum of 30 days, the Government may, on such conditions as it thinks fit, grant to an officer a longer period of joining time than is admissible under the rules in the following circumstances:¬

(a) When the officer has been unable to use the ordinary mode of travelling or, notwithstanding due diligence on his part, has spent  more time on the journey than is allowed by the rules; or

(b) When such extension is considered necessary for the public convenience or for the saving of such public expenditure as is caused by unnecessary or purely formal transfers; or 

(c) When the rules have in any particular case operated harshly; as for example, when an officer has, though no fault on his part missed a steamer or fallen sick on the journey. 

135. When an officer under the administrative control of the Government is transferred to the control of another Government which has made rules prescribing amounts of joining time, his joining time for the journey to join his post under the Government, and for the return journey will be governed by those rules. 

136. *A Government servant on joining time shall be regarded as on duty during that period and shall be entitled to joining time pay equal to the pay which was drawn before relinquishment of charge in the old post. He shall also be entitled to Dearness Allowance, if any, appropriate to the joining time pay.  In addition, he can also draw compensatory allowances, and house rent allowance as applicable to the old station from which he was transferred. He shall not be allowed conveyance allowance or Permanent Travelling Allowance. 

Note.-An Officer on transfer is not entitled for joining time unless his transfer is made in the public interest. However, in cases of transfers on request, an officer shall be paid joining time pay and allowances at the rate admissible under this rule for the period spent in travelling to join the new post and if he could not take charge on the new post on the day on which he is to join consequent on that day being declared a holiday, then, for that day also.

 Explanation.-There is no objection to an officer being granted regular leave by the competent authority under the leave rules applicable to him even if the transfer is at his own request to cover the period of handing over charge at an old station and before taking over charge at another if the officer applied for it and the competent authority is willing to grant such leave. 

137. An officer who does not join his post within his joining time, is entitled to no pay or leave salary after the end of the joining time. Wilful absence from duty after the expiry of joining time may be treated as misbehavior for the purpose of Rule 21.

*[G O(P) No.1010/1987/Fin., Dated 27/11/1987] 

 Government Decision

 The period of overstayal of joining time of an officer may be regularised by granting eligible leave under Rule 131, Part I, Kerala Service Rules and the Joining time pay regulated under Rule 136 (b) ibid 

138. A person, in employment other than Government service or on leave granted from such employment, if in the interest of Government, is appointed to a post under the Government may, at the discretion of Government, be treated as on joining time while he prepares for and makes the journey to join the post under Government and while he prepares for and makes the journey on reversion from the post under Government to return to his original employment. During such joining time he shall receive pay equal to the pay, or in the case of joining time immediately following leave granted from the private employment, to the leave salary paid to him by his private employer prior to appointment to Government service, or pay equal to the pay of the post in Government service, whichever is less. 

1. An officer in the civil station in Ernakulum is transferred in PUBLIC INTEREST to an officer in the same building and he is relieved of his duties wef the A.N of 1-1-2012, if 2-1-2012 is a Sunday, on which date he will join the new office?

A)3-1-2012 F.N

B)4-1-2012 F.N

C)5-1-2012 F.N

D)6-1-2012 F.N

Ans: 3-1-2012 F.N

2. An officer transferred in the interest of public service from Trivandrum to Thiruvalla was relieved on 4-1-2012 AN. On which date he should join duty at the new station.  (Distance 135km by Rail, 8-1-2012 is Sunday and 10-1-2012 is a holiday

Ans: 13-1-2012 F.N

 

PREPARATION TIME	6 days
JOURNEY TIME (Rail 135 km)	1 day
TOTAL DAYS	7days

S	M	T	W	T	F	S
1	2	3	4	5 1	6 2	7 3
8	9 4	10 5	11 6	12  7	13	14
16	17	18	19

5-1

6-2

7-3

8-0(SUNDAY)

9-4

10-5

11-6

12-7

HE SHOULD JOINS ON 13-1-2012 F.N

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3)An officer transferred from Trivandrum to Kalpatta in public Interest was relieved on 4-6-2012 AN. On which date he should join duty at the next station. (Distance 420 km by rail, 87km by road , 09-06-2012 second Saturday and 10-6-2012 Sunday.

Answer: 14-06-2012FN

explanation:

PREPARATION TIME: 6 days

Journey Time: 

a)BY RAIL(420km) : 1day

b) By road(87km): 1day

TOTAL: 8DAYS

5-1

6-2

7-3

8-4

9-5

10-0(SUNDAY)

11-6

12-7

13-8

HE SHOULD JOIN ON 14-06-2012FN

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4)When an officer is appointed to a new post while he is in transit from one post to another he is not entitled to which of the following:

A)Journey time to the newly appointed post

B)Transit pay

C)A Second period of 6days for preparation

D)Dearness Allowance

Ans: C) Second period of 6days for preparation (Note below to Rule.130)

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5)An officer working at Nedumangad was transferred to Allapuzha. He was relieved on Friday 13th July 2012, Afternoon. 14th is Second Saturday; 15th and 22nd are Sundays. 18th is a public holiday. Road distance from Trivandrum-Nedumangad is 21 kms. Rail distance from Trivandrum to Allapuzha is 149 km.   If he avails maximum admissible time, he should join his duty at Allapuzha on:

Ans: He should join on 24th July 2012explanation:

 Preparation Time= 6days

Journey Time

a)By Rail (149kms) =1day

b)By Road (21kms) =1 days

TOTAL =8 DAYS

14-1

15-0(Sunday)

16-2

17-3

18-4

19-5

20-6

21-7

22-0 (Sunday)

23-8

He should join on 24th July 2012

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6)For the purpose of granting joining time a transfer shall be held to involve a change of station only if the distance between the two places is not less than ...............Kilometers.

Ans: 8 (Note below to Rule.126)

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7)A Junior Superintendent in Collectorate, Kasargod was on half pay leave from 1-5-2013 to 15-5-2013 and on earned leave from 16-5-2013 to 31-5-2013. He was transferred to Taluk Office, Kollam on 10-5-2013. His eligibility for joining time after expiry of leave is :

Ans: Not eligible for joining time (Ruling No. 1 to Below Rule.125)

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8)A Professor, Government Arts College, Trivandrum is transferred to Government College, Thrissur. He avails the maximum joining time. The minimum number of days in between the date of relief from Trivandrum, and the date of assuming charge at Thrissur will be:

Ans: 8days (Rule.127)

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9)A Health Inspector working at Vizhinjam is transferred to Kannur. The distance between Vizhinjam to Trivandrum is 15km. And the distance between Trivandrum to Kannur by train is 504 km. He is proposed to reside 10 km away from Kannur railway station. What is the maximum number of days he will get for JOURNEY in addition to preparation time?

Ans: 4days (rule.127)

JOURNEY TIME:

a)BY bus(The distance between Vizhinjam to Trivandrum is 15km) =1 day

b)By train (Trivandrum to Kannur is 504km) =2days

c)By bus (proposed to reside 10 km away from Kannur railway station- = 1day

Total journey time: 4 days (exclude preparation time 6days)

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10) New recruits in Government Service shall produce a form for service Pay Roll Administrative Repository (SPARK) in Form No.15:

Ans: at the time of joining duty.

.............................................................................................................................................. 11) An officer transferred to a place 550 km from his Headquarters will get a minimum journey time of:

Ans: 2 days (Rule 127(a))

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