CHAPTER III

CHAPTER III

GENERAL CONDITIONS OF SERVICE

13. Except as provided by this rule, no person may be appointed to a post in Government service without his producing a medical certificate of health in the form annexed below. The Government may, in individual cases, dispense with the production of a certificate, and may by general orders exempt any specified class of officers from the operation of this rule. 

FORM

 I do hereby certify that I have examined A B, a candidate for employment in the ……………………… Department, and cannot discover that he has any disease, constitutional affection or bodily infirmity except…………… I do not consider this a disqualification for employment in the office of……………………….. 

A B’s age is according to his own statement x years and by appearance y years. 

A B has been re-vaccinated/vaccinated or has/had smallpox. 

Note 1.-The certificate prescribed above must ordinarily be signed by a Civil Medical Officer of rank not lower than a Civil Surgeon or Honorary Medical Officer of Civil Surgeon’s rank or the Director of Indigenous Medicine, but in the case of a person whom it is proposed to appoint to a post the maximum pay of which is not more than *   1050 and who cannot conveniently be brought before an officer of higher rank, a certificate from an Assistant Surgeon with M.B.B.S. degree may, at the discretion of the appointing authority, be accepted.

Note 2.- An officer, in whom a defect has been noticed by the Medical Officer who granted him his first certificate of health, may not be transferred from the office to which he was originally appointed, to another office, the duties of which are different in  character, except on production of another certificate from a competent authority to the effect that the defect will not materially interfere with the discharge of his new duties by reason of such transfer.

Note 3.-The following classes of officers are exempted from producing a medical certificate of health :-

  (1) an officer recruited through a competitive examination who had to undergo medical examination in accordance with regulations prescribed for appointment to service under Government

; 

  (2) an officer in service other than the last grade appointed in a temporary vacancy of less than three months duration; 

  (3) an officer in the last grade appointed in a temporary vacancy of less than six months duration ; 

  (4) a temporary officer who has already been medically examined in one office if transferred to another office without a break in service subject to the provision of Note 2 above; 

  (5) a retired officer re-employed immediately after retirement. 

Note 4.-(a) The production of a medical certificate is necessary when-

  (i) an officer is promoted from non-qualifying service paid from a Local Fund to a post in Government service other than last grade; 

  (ii) a person is re-employed after resignation or forfeiture of past service; 

  (b) when a person is re-employed in circumstances other than those referred to in clause (a) (ii) above the appointing authority will decide whether a medical certificate should be produced. 

Note 5.-Once a person is asked to produce a medical certificate of fitness for entry into Government service whether in a temporary or permanent capacity and has actually been examined and declared unfit, it is not open to the appointing authorities subordinate to Government to use their discretion to ignore the certificate that has been produced. 

Government Decision

 The question of laying down appropriate rules to govern the Medical Examination of candidates recruited to Government service was considered by Government. After taking into account all the relevant aspects of the question, the following rules have been laid down in this behalf: 

1 Normally a candidate should be medically examined before his first appointment. In certain cases, however, when a candidate is required to join immediately for work or for training, the appointment may be made without first obtaining the medical certificate, though the appointment should be subject to the officer being declared medically fit. In all such cases, if an officer is declared unfit on medical examination and he prefers an appeal he should be retained in service till the case is finally decided. 

  2.     Similarly, in the case of a Government servant whose appointment is made on a temporary basis on the strength of a medical certificate issued by a lower authority or without such a certificate, it may be necessary to get a certificate of fitness from the appropriate medical authority. If the appropriate medical authority finds that the person is not fit for retention in service at all and if an appeal for a second medical examination from the Government servant concerned is accepted the person concerned should be allowed to continue in service till the verdict of appropriate medical authority is known. In case it is decided not to accede to the 

  request for further medical examination, the services of the officer should be terminated forthwith. 

2 The intimation regarding unfitness of a candidate should immediately on receipt be communicated to the person concerned with a note that appeal, if any, must be made by the candidate/ Government servant concerned within one month of the communication of the findings of the Medical Officer and that, if any, Medical certificate is produced as piece of evidence about the possibility of an error of judgement in the decision of the Medical Officer who examined him, in the first instance, the certificate must contain a note by the Medical Officer concerned to the effect that it has been given in full knowledge of the fact that the candidate has already been rejected as unfit for service by a Medical Officer. 

3 In case no appeal (with requisite evidence in support of his case) is preferred by the candidate/ Government servant within one month of the date of communication to him of the findings of the Medical Officer, his services should be terminated forthwith on the expiry of the period of one month and ordinarily no appeal should be allowed after the expiry of that period. 

4 In case where a Government servant or a candidate for Government service is declared unfit for retention in Government service or appointment in the Government service by a Medical Officer, the grounds for rejection may be communicated to him in broad terms without giving minute details regarding the defects pointed out by the Medical Officer. Cases where the grounds of rejection have not been clearly stated by the Medical Officer, in his report, may be referred to the Government for advice. 

  6. For the first Medical Examination of the candidate/Government servant as well as the subsequent examinations found necessary by the 

  appointing authority on account of an appeal, the appointing authority shall give suitable requisition to the Medical Officer concerned. 

5 No appeal shall lie against the adverse findings of a Medical Officer to whom the case is referred on appeal. 

Note 1.-Certificate of physical fitness for entry into Government service should always be from Medical Practitioners of Modern Medicine or from Doctors of Indigenous Medicine. 

Note 2.-The Medical Authority who is to issue a medical certificate a second time on appeal shall be of a higher status than the other who issued the first medical certificate. 

Note 3.-*When a final certificate has been issued either by the Director of Health Services, or by the Director of Indigenous Medicines, that certificate will be final and no appeal will be permitted

13A **New recruits shall produce a form for Service and Payroll Administrative Repository for Kerala (SPARK) in Form No. 15, duly filled up at the time of joining duty for registering their details. 

14. Unless in any case it be otherwise distinctly provided, the whole time of an officer is at the disposal of the Government which pays him and he may be employed in any manner required by proper authority, without claim for additional remuneration, whether the services required of him are such as would ordinarily be remunerated from the General Revenues of India or of the States or the Revenues of a Local Fund or from the funds of a Body, incorporated or not , which is wholly or substantially owned or controlled by the Government. 

Note 1.-Every officer must attend the office punctually. For every three day’s late attendance without permission, an officer will forfeit a day’s casual leave for which he is eligible. The computation of the forfeiture of a day’s casual leave will be with respect to the calendar year and late attendance without permission for less than three days at the end of a calendar year will be ignored. 

Note 2.-# No other kind of leave except casual leave shall be forfeited for late attendance without permission. Disciplinary action under the Kerala Civil Services (C.C and A.) Rules, 1960 may be taken against the officers concerned for late attendance without permission if there is no casual leave to be forfeited. 

14 A.The period of unauthorized absence of an Officer on account of participation in strike shall be treated as ‘Dies-Non’. During the period of ‘Dies-Non’, he shall not be eligible for pay and allowances and the period shall not be counted for admissibility of earned leave. However, such period shall be counted for the purposes of increment and half pay leave, notwithstanding anything contained in any other rules in this part.

 *This shall be deemed to have come into force with effect from 10th January, 2002. 

15. (a) Two or more officers cannot be appointed substantively to the same permanent post at the same time. 

  (b)    An officer cannot be appointed substantively, except as a temporary measure, to two or more permanent posts at the same time. 

  (c) An officer cannot be appointed substantively to a post on which another officer holds a lien. 

16. Unless in any case it be otherwise provided in these rules, an officer on substantive appointment to any permanent post acquires a lien on that post and ceases to hold any lien previously acquired on any other post. 

17. Unless his lien is suspended under Rule 18 or transferred under Rule 20 an officer holding substantively a permanent post retains a lien on that post

  (a) while performing the duties of that post;

  (b) while on foreign service or holding a temporary post, or officiating in another post; 

  (c) during joining time on transfer to another post, unless he is transferred substantively to a post on lower pay, in which case his lien is transferred to the new post from the date on which he is relieved of his duties in the old post; 

  (d) while on leave; 

  (e) while under suspension; and 

  (f) while under training. 

18. (a) The Government shall suspend the lien of an officer on a permanent post which he holds substantively if he is appointed in a substantive capacity—

  (1) to a permanent post outside the cadre on which he is borne, or 

  (2) provisionally to a post on which another officer would hold a lien had his lien not been suspended under this rule. 

 

(b) The Government may, at their option, suspend the lien of an officer on a permanent post which he holds substantively, if he is transferred to foreign service or in circumstances not covered by clause (a) of this rule, is transferred, whether in a substantive or officiating capacity to a post in another cadre, and in any of these cases there is reason to believe that he will remain absent from the post on which he holds a lien for a period of not less than three years. 

Ruling

 *The lien of an officer on a permanent post should not be suspended when he is appointed to a higher post in a different cadre, in case the higher post  falls within the regular line of promotion from the lower post. 

(c) if an officer’s lien on a post is suspended under clause (a) or  (b) of this rule, the post may be filled substantively, and the officer appointed to hold it substantively, shall acquire a lien on it; provided that the arrangements shall be reversed as soon as the suspended lien revives. 

Note.-When a post is filled substantively under this clause, the appointment will be termed a provisional appointment, the officer appointed will hold a provisional lien on the post and that lien will be liable to suspension under clause (a) but not under (b) of this rule. 

  (d)     an officer’s lien which has been suspended under clause (a) of this rule shall revive as soon as he ceases to hold a lien on a post of the nature specified in sub-clause (1) or (2) of that clause.

  (e) an officer’s lien which has been suspended under clause (b)  of this rule shall revive as soon as he ceases to be on foreign service or to hold a post in another cadre, provided that a suspended lien shall not revive because the officer takes leave, if there is reason to believe that he will on return from leave, continue to be on foreign service or to hold a post in another cadre and the total period of absence on duty will not fall short of three years or that he will hold substantively a post of the nature specified in sub-clause (1) or (2) of clause (a). 

Note.-When it is known that an officer on transfer to post outside his cadre is due to retire on superannuation pension within three years of his transfer, his lien on the permanent post cannot be suspended. 

19.(a) An officer’s lien on a post may in no circumstances be terminated, even with 

his consent, if the result will be to leave him without a lien or a suspended lien upon a permanent post.

 (b) In a case covered by sub-clause (2) of clause (a) of Rule 18, the suspended lien may not, except on the written request of the officer concerned, be terminated while the officer remains in Government service; provided that it shall be open to the competent authority to refuse consent for the confirmation or retention of an officer in a permanent post outside the cadre on which he is borne unless he makes a written request that his lien on the permanent post in his parent office should be terminated. 

20. Subject to the provisions of Rule 21 the Government may transfer to another permanent post in the same cadre the lien of an officer who is not performing the duties of the post to which the lien relates, even if that lien has been suspended. 

21.(a)The Government may transfer an officer from one post to another; provided that, except

(1)on account of inefficiency or misbehavior, or

(2) on his written request,  an officer shall not be transferred substantively to, or except in a case covered by Rule 58, appointed to officiate in a post carrying less pay than the pay of the permanent post on which he holds a lien, or would hold a lien had his lien not been suspended under Rule 18.

 (b) Nothing contained in clause (a) of this rule or in clause (18) of Rule 12 shall operate to prevent the transfer of an officer to the post on which he would hold a lien, had it not been suspended in accordance with the provisions of clause (a) of Rule 18. 

Note.-Permanent transfers from a higher to lower scale in anticipation of the abolition of a post are not transfers within the meaning of the above rule. 

22. An officer may be required to subscribe to a provident fund, a family pension fund or similar fund in accordance with such rules as the Government may by order prescribe. 

Note 1.-An officer who has entered service before the 19th August, 1976, may, however, opt to subscribe for a policy in the official Branch of the State Life Insurance instead of the Provident Fund. 

Note 2.-*Officers who are subscribers to the Family Benefit Scheme, going on deputation/foreign service shall continue to subscribe to the Family Benefit Scheme and they themselves shall arrange for effecting recovery and remittance of the amount from their pay. 

22A. Any person who enters Government Service on or after 19th August, 1976 and has not crossed the age of 50 years, shall within a period of †one month from the date of such entry in service, subscribe to a policy in the official branch of the State Life Insurance at such rate as may be determined by Government from time to time and shall continue to subscribe till he ceases to be in Government Service. 

This amendment shall be deemed to have come into force with effect from 5th April, 1999. 

Note.-*When an employee crosses one pay range to the next higher range, he shall take additional policy within 2 years of his coming to the next higher pay range. But this condition shall not apply to an employee who has attained the age of 45 years at the time of crossing over to the next higher range. 

22 B. Any person who enters Government service on or after the 1st day of September, 1984 and has not crossed the age of 50 years, shall within a period of one year from the date of entry in service enrol as a member of Group Insurance Scheme and subscribe to the scheme at such rate as may be determined by Government from time to time and shall continue to subscribe till he ceases to be in Government Service. 

@Note.-Officers who are subscribers to the Group Insurance Scheme going on deputation/foreign service shall continue to subscribe to the scheme and they shall arrange for effecting recovery and remittance of the amount from their pay.

 This amendment shall be deemed to have come into force on the 6th day of July, 2002. 

22 C. An Officer, who wishes to get his prior service, whether provisional or regular , in any department/institution, counted for any service benefit on entering Government service, shall apply for the same before the competent authority/ Government within a period of five years of the date of his entry in Government service. Under no circumstances, such orders shall be issued by the Competent Authority/Head of Department/Government within a period less than five years before the date of retirement on superannuation: 

Provided that an Officer who is already in service, shall be entitled to prefer such claim within two years from the date of effect of this rule, and in which case, the concerned Head of Department and appointing authority shall take a decision on the above claim within a period of three years from the date of receipt of the claim or within a period of two years before the date of retirement on superannuation of the officer, which ever is later:

 Provided further that this rule shall not apply to such Officers who are already in service and will superannuate on or before 31st December, 2011. 

**This amendment shall be deemed to have come into force on the 6th day of November, 2006. 

23. (a) Subject to any exceptions specifically made in these rules, an officer shall begin to draw the pay and allowances attached to his tenure of a post with effect from the date he assumes the duties of that post, and shall cease to draw them as soon as he ceases to discharge those duties. If the charge is transferred afternoon, the transfer does not affect pay and allowances until the next day.

 

Exception.-*An officer deputed for a course of instruction or training which is ordered to be treated as duty, if promoted to a higher post in the regular line during such course of instruction or training, may draw the pay thereof, without joining it, the benefit of promotion being given from the date his junior assumes charge of the higher post.

 (b)    If, however, the substantive appointment of an officer is changed while he is officiating in an appointment, or if, while so officiating, an officer is appointed for the first time, to some substantive office, then, provided that the tenure of his officiating appointment is not interrupted by his new substantive appointment, he may draw the pay thereof without joining it from the date on which he is appointed thereto, or from any later date on which the substantive office becomes vacant.

*(c) In the case of notional promotions back arrears of pay and allowances are not admissible. 

(d) Promotions which do not involve change of duties shall have effect from the date of occurrence of vacancy,  or the date of acquiring eligibility for promotions, whichever is later,  but monetary benefit shall be admissible only for a maximum period of one year prior to the date of order of promotion. 

Note.-The detailed procedure to be followed when an officer assumes or relinquishes charge of an office is contained in  Appendix III. 

Government Decision No. 1 

Questions have been raised regarding the authority competent to accept a resignation, the circumstances under which resignation should be accepted, the date when a resignation becomes effective, and the authority competent to permit a Government servant to withdraw a resignation which he has already tendered. The following instructions will be followed : 

  (a) Authority competent to accept resignation.-The appointing authority in respect of the service or post in question is the authority competent to accept the resignation of the Government servant

. 

  (b) Circumstances under which resignation should be accepted.-It is not in the interest of Government to retain an unwilling officer in service. The general rule, therefore, is that resignation from service should be accepted after settling the liabilities outstanding against the Government servant, except in the circumstances indicated below:-

  (i) Where the officer concerned is engaged on work of importance and it would take time to make alternative arrangements for filling the post, the resignation should not be accepted straight away, but only, when alternative arrangements for filling the post have been made.

  (ii) Where a Government servant who is under suspension submits a resignation, the competent authority should examine with reference to the merits of the disciplinary case pending against the Government servant whether it would be in the public interest to accept the under suspension. Exceptions to this rule would be where the alleged offences do not involve moral turpitude or where the quantum of evidence against the accused officer is not strong enough to justify the assumption that if the departmental proceedings were continued, the officer would be removed or dismissed from service or where the departmental proceedings are likely to be so protracted that it would be cheaper to the Public Exchequer to accept the resignation. 

  (c) Date when a resignation becomes effective.—The competent authority should decide the date with effect from which the resignation should become effective. In cases covered by (b) (i) above the date should be that with effect from which alternative arrangements can be made for filling the post. Where an officer is on leave, the competent authority should decide whether he will accept the resignation with immediate effect or with effect from the date following the termination of the leave. There is also no objection to a Government servant on leave being permitted to resign his post without rejoining duty after leave, provided the appointing authority so decides with due regard to the administrative convenience of the department. Where a period of notice is prescribed which a Government servant should give when he wishes to resign from service the competent authority may decide to count the period of leave towards the notice period. In other cases also it is open to the competent authority to decide whether the resignation should become effective immediately or with effect from some prospective date. In the latter case, the date should be specified. 

(d)  Authority competent to permit withdrawal of resignation.-A resignation becomes effective when it is accepted and the officer is relieved of his duties. Where a resignation has not become effective and the officer wishes to withdraw it, it is open to the authority which accepted the resignation either to permit the officer to withdraw the resignation or to refuse the request for such withdrawal. Where, however, a resignation has become effective, the officer is no longer in Government service and acceptance of the request for withdrawal of resignation would amount to re-employing him in service after condoning the period of break.

 Concurrence of ‘Finance’, and the Public Service Commission, wherever necessary, should be obtained before a request for withdrawal of resignation  which has already become effective, is accepted. 

Government Decision No.2 

Condonation of the period of break and revival of past service in such cases will be for the purpose of pension only, if it is otherwise admissible. The Government servant’s earlier service will not count for fixation of pay, increment or leave. His pay will be fixed at the minimum of the scale of pay of the post to which he is re-employed after resignation and the period of break will be treated as a period spent out of employment. 

24. Unless the Government in view of the special circumstances of the case, otherwise determine, after five years’ continuous absence from duty, an officer shall be removed from service after following the procedure laid down in the Kerala Civil Services (Classification, Control and Appeal) Rules, 1960, * except in cases covered by Rule 24A.

*24A. Notwithstanding anything contained in these rules, if an officer who availed himself of leave without allowances to take up employment abroad or within the country **[or for joining spouse] for a total period of † twenty years, whether continuously or in broken periods, does not return to duty immediately on the expiry of the leave, his service shall be terminated after following the procedure laid down in the Kerala Civil Services (Classification, Control and Appeal) Rules, 1960. 

Note.- This rule shall have effect from the 16th day of December, 1983 and shall apply to all cases of grant of leave without allowances on or after that date, for taking up employment abroad or within the country, in extension of the leave already granted or otherwise, and such leave granted before that date shall be reckoned for applying the †twenty years limit.

.

CHAPTER  IV 

                                     PAY
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Note the points
Pay Fixation നാണ് ഈ അധ്യായം പ്രധാനമായി പ്രതിപാദിക്കുന്നത്. പരീക്ഷ പാസ്സാവാന്‍ pay fixation സംബന്ധിച്ച PROBLEM  ചെയ്യണമെന്നില്ല. നാലോ അഞ്ചോ ചോദ്യങ്ങള്‍  fixation നു ബന്ധിപ്പെട്ട പ്ലോബ്ലം ചെയ്യാനുണ്ടാവും. ഒരുപാട് സമയം ചെലവഴിക്കുകയും ഉത്തരം തെറ്റിപ്പോകാറുമാണ് സാധരണ പതിവ്. ഈ അധ്യായത്തില്‍ problem solving നുപറമെ എളുപ്പത്തില്‍ മാര്‍ക്ക് നേടാവുന്ന അനവധി ചോദ്യങ്ങള്‍ ചോദിക്കാറുണ്ട്. അവ ശ്രദ്ധയോടെ പഠിക്കുകയും ഉത്തരമെഴുതുകയും ചെയ്യുക.നല്ല ആത്മവിശ്വാസമുള്ളവര്‍മാത്രം problem ചെയ്യുക. കാരണം പരീക്ഷയ്ക്ക് minus mark ഉള്ള കാര്യം ഓര്‍ക്കുമല്ലോ!!!
INCREMENT
Note the points
വളരെ പ്രധാനപ്പെട്ട റൂളാണ് 31. മുതല്‍ 37 വരെയുള്ളത് ഒരുപാട് ചോദ്യങ്ങള്‍ എല്ലാ പരീക്ഷകളിലും പ്രസ്തുത റൂളകളില്‍ നിന്നും ചോദിക്കാറുണ്ട്
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CHAPTER IV

PAY

25. Except in the case of personal pay granted in the circumstances defined in Rule 12 (26) (a), the pay of an officer shall not be so increased as to exceed the pay sanctioned for his post without the sanction of Government.

26. When an officer is treated as on duty under Rule 12 (7) (iii), the Government may, at their option, authorise payment to him of the pay of his substantive appointment or of any lower rate of pay which they may consider suitable, provided that the pay admissible may, if the Government so direct, be instead of either of the rates just specified, the pay of any officiating appointment which the officer would have drawn but for undergoing such training, subject however to the condition that this rate of pay shall not be allowed for a period longer than that for which the officer would have held the officiating appointment had he not been placed on such course of training.

Note 1.- A reservist of the Defence Services in the employment of the State Government, when called up for periodical training, receives the pay and allowances to which he is entitled under the Defence Services. He will also receive the excess, if any, of his pay under the Government over the pay under Defence Department. The periods spent in training and on the journey to and from the place of training will be treated as duty for purposes of leave, increments and pension.

Note 2.- The expressions “the pay of his substantive appointment” and “the pay of any officiating appointment” occurring in the above rule should be taken to mean “the pay which the officer would have drawn in the post which he holds substantively” and “the pay which the officer would have drawn in the officiating appointment but for undergoing the training’’. In neither case, is there any restriction to draw the following kinds of emoluments which the officer would have drawn in the substantive or officiating appointment but for the training

(i) Basic pay

(ii) Special pay granted in lieu of a higher time-scale of pay

(iii) Personal pay

(iv) Any other emoluments specially classed as pay and which are

specifically allowed to be drawn during training

(v) Dearness pay

(vi) Dearness allowance

(vii) House rent allowance

Ruling

An officer holding a provisional appointment deputed for training where the period of training is treated as duty will be allowed to draw for the period of training the pay and allowances attached to the provisional appointment, if it is certified by the competent authority that the officer would have held the provisional appointment but for his deputation for training.

27. Rules 28 to 37 apply to time-scale of pay generally. They do not, however apply to any time-scale sanctioned by the Government in so far as they are inconsistent with terms specially so sanctioned for such time-scale.

28. The initial substantive pay of an officer who is appointed substantively to a post on a time-scale of pay is regulated as follows : 

If he holds a lien on a permanent post or would hold a lien on such a post had his lien not been suspended, he will draw as initial pay the stage of the time-scale next above his substantive pay in respect of the old post :

Provided that except in cases of re-employment after resignation or removal or dismissal from public service, if he either has previously held substantively or officiated in (i) the same post, or (ii) a permanent or temporary post on the same time-scale, or (iii) a permanent post on an identical time-scale or a temporary post (including a post in a body, incorporated or not, which is wholly or substantially owned or controlled by the Government) on an identical time-scale then the initial pay shall not, except in cases of reversion to the parent cadre governed by item (iii) above be less than the pay which he drew on the last such occasion and he shall count the period during which he drew that pay on such last and any previous occasions for increment in the stage of the time-scale equivalent to

that pay. The service rendered in a post referred to in item (iii) shall, on reversion to the parent cadre, count towards initial fixation of pay, to the extent and subject to the conditions indicated below:-

(a) The officer should have been approved for appointment to the particular grade/post in which the previous service is to be counted;

(b) All his seniors, except those regarded as unfit for such appointment, were serving in posts carrying the scale of pay in which the benefit is to be allowed or in higher posts, whether in the department itself or elsewhere, and at least one junior was holding a post in the department carrying the scale of pay in which the benefit is to be allowed; and

(c) the service will count from the date his junior is promoted and the benefit will be limited to the period the officer would have held the post in his parent cadre had he not been appointed to the ex-cadre post.

Note 1.- The provisions in the above rule apply in cases of substantive appointments to higher time-scales of pay only. In other cases the officer’s pay in the new appointment shall be fixed at his pay in the previous appointment, if it is a stage in the new scale or at next lower stage, if it is not a stage in the new scale, the difference being treated as personal pay, such personal pay, being absorbed in future increases of pay. This will not, however, apply to cases of reversions.

Note 2.- The provisions in item (iii) of the proviso to the above rule in respect of protection of pay and period of increment shall be applicable to Government servants on their appointment directly or on transfer from a post carrying identical time-scale of pay without fulfilment of the conditions indicated thereunder subject to the condition that this benefit will not be admissible to an individual who enters Government service for the first time from a post in a body incorporated or not which is wholly or substantially owned or controlled by Government.

28A. Notwithstanding anything contained in these rules, where an officer holding a post in a substantive, temporary or officiating capacity is promoted or appointed in a substantive, temporary or officiating capacity to another post carrying a higher time-scale of pay, his initial pay in the higher time-scale of pay, shall be fixed at the stage next above the pay notionally arrived at in the lower time-scale of pay by increasing the actual pay drawn by him in the lower time-scale by one increment. *He shall be given opportunity to opt any date for fixation of pay in the higher time scale of pay from the following options, namely:-

Option (a)—Pay will be fixed in the higher time scale of pay, on the date of promotion, under this rule. Next increment in the higher time scale will fall due only on completion of one year from the date of such fixation of pay.

OR

Option (b)—Pay on the date of promotion will be initially fixed at the stage of higher time scale of pay of the promoted post next above the pay in the lower time scale of pay. Thereafter fixation of pay under the rule will be allowed based on the pay in the lower post on the date opted by the promotee,

i.e., on the date of increment in the lower post. Next increment will fall due only on completion of one year from the date of fixation of pay under this rule.

*[Substitution G O(P) N0. 630/2010/Fin., Dated 25/11/2010 (with effect from 26/03/2006)] 

If the fixation of pay under this rule on the date of option does not make any change in the pay in the higher time scale, the pay will remain at the same stage till completion of one year from the date of initial fixation (date of promotion) of pay in the higher time scale. Next increment in such cases will be allowed on the completion of one year from the date of initial fixation of pay in the higher time scale of pay.

The competent authority shall incorporate in the promotion order a provision to the effect that the officer shall exercise option within one month from the date of order of promotion or of taking charge in the promoted post whichever is later. The option under this rule shall be in # Form No. 18.

Provided that the provisions of this rule shall not apply to promotions *to posts carrying a scale of pay, the minimum pay of which exceeds ₹ 20700. This amendment shall be deemed to have come into force with effect from

26th March 2006.

† The limit of ₹ 550 has been revised to ₹ 650 with effect from 1st January 1966 [G.O. (P) 261/67/Fin., dated 4th July 1967, G.O.(P) 91/68/Fin., dated 5th March 1968] and  from ₹650 to₹900 with effect from 1st July 1968 [G.O. (P) 173/70/Fin., dated 20th March 1970] and from ₹900 to ₹1200 with effect from 1st July1973[G.O.(P)136/75/Fin., dated 1st April 1975 and from ₹1,200 to ₹1,550 with effect from 1st July 1978[G.O.(P) 493/79/Fin., dated 28th May 1979] and from ₹1550 to ₹2100 with effect from 1st July, 1983 [G.O.(P) 1109/87/Fin. dated 23rd December 1987] and from ₹2100 to ₹2640 with effect from 1st July 1988 [G.O.(P) 1005/92/Fin. dated 27th November, 1992 **and from ₹12,600 to ₹20700 with effect from 26th March, 2006 [G.O.(P) 145/2006/Fin., dated 25th March, 2006]

* [Substitution G O(P) No. 630/2010/Fin., Dated. 25/11/2010]

# [Substitution G O(P) No. 465/2012/Fin., Dated. 17/08/2012 (with effect from 17/08/2012) ]

CHAP IV ] PAY [ RULE 28A

† [G O(P) No. 624/1984/Fin., Dated 29/10/1984]

**Provided also that where a Government servant is immediately before his promotion or appointment to a higher post, drawing pay at the maximum of the time-scale of the lower post, his initial pay in the time-scale of the higher post shall be fixed at the stage next above the pay notionally arrived at by increasing his pay in respect of the lower post by an amount equal to the last increment in the time-scale of the lower post. 

Effective from the date of order.

# Provided that if he has either previously held substantively or officiated in (i) the same post or (ii) a permanent or temporary post on the same time-scale or (iii) a permanent post on an identical time-scale or a temporary post on an identical time-scale, such post being on the same time-scale as a permanent post, then the initial pay shall not be less than the pay which he drew, on the last such occasion and he shall count for increment the period during which he drew that pay on such last or any previous occasions. This amendment shall be deemed to have come into force with effect from 21st July 1964.

Ruling No.1

In cases where the application of the rule would give rise to anomalies in as much as an officer officiating in a higher post could get his pay refixed at a stage higher than the pay drawn by another who stands confirmed in the higher post on the same scale of pay, the anomaly will be removed by refixing the pay of the senior officer at the stage equal to that fixed for the junior officer in the higher post, the orders of refixation being issued by the competent authority under Rule 34, Part I, Kerala Service Rules. The refixation of pay in such cases will be made subject to the following conditions:

** [G O(P) No. 348/1975/Fin., Dated 01/08/1975]

# [G O(P) No.710/1970/Fin., Dated 05/10/1970]

(a) Both the junior and senior officers should belong to the same cadre and the post in which they have been promoted or confirmed, as the case may be, should be identical and in the

same cadre.

(b) The scale of pay of the lower post in which they would have drawn

their pay but for their promotion or confirmation should be identical.

(c) The anomaly should be directly as a result of the application of Rule

28A. For example, if the junior officer draws from time to time a higher

rate of pay than the senior by virtue of fixation of pay under the normal

rules or any advance increment granted to him, the provision contained

in this ruling should not be involved to step up the pay of the senior

officer.

(d) The refixation of pay of the senior officer should be done with effect

from the date of refixation of pay of the junior officer. The next increment

of the senior officer will however be drawn on the date on which it

would have fallen due but for this refixation of pay.

Ruling No.2

*In the case of a Government servant, officiating in a post and whose pay had

been refixed under this rule, if he is confirmed in that post with effect from a

retrospective date, the refixation of pay done after the date of confirmation will

have to be revised. The over payments consequent on such revision will first be

set off against the arrears, if any, that might become payable to the Government

servant for a portion of the period from the date of confirmation to the date of

issue of orders of confirmation. The balance of overpayments that cannot be set

off against the arrears, if any, shall be waived.

This Ruling will be deemed to have come into force with effect from 3rd February

1962.

Ruling No. 3

*The refixation of pay in the higher officiating post on the date of change of

pay in the lower time-scale contemplated in this rule cannot be allowed during

the period of bar on increment with or without cumulative effect. But, in the

cases of bar on increment without cumulative effect there is no objection to

give the refixation on a notional basis and to give the monetary benefit after

the expiry of the period of bar. Increments accruing in the lower substantive/

officiating post from time to time cannot also be allowed during the period of

bar.

Ruling No. 4

**Increments barred with or without cumulative effect in the lower

substantive officiating post shall not be reckoned for fixation/refixation

of pay in the higher time-scale. But in the case of bar on increment without

cumulative effect, there is no objection to grant the barred increments

notionally for fixation/refixation of pay and to give the monetary benefit

after the expiry of the period of bar.

Ruling No. 5

# A revision of pay as contemplated in Ruling No.2 shall not be

necessary in the case of retrospective confirmation ordered after the

date of retirement of an officer.

This ruling will be deemed to have taken effect from 3rd February 1962.

Government Decision No. 1

1. The provisions of this rule will not apply to cases of revision of scales of pay

referred to in Rule 30 ibid.

2. * An officer officiating in a post, when appointed to a higher post on the

advice of the Public Service Commission or otherwise is eligible for his initial

pay being fixed under this rule and is also entitled to the benefit of a refixation

contemplated in the last sentence of the rule.

Effective from 31st October, 1986.

3. When a person who holds a post in a regular capacity is appointed to a post

on a higher time-scale in the same service under Rule 31 or in a different

service under Rule 9 of Kerala State and Subordinate Services Rules, fixation

of pay under this rule is permissible with reference to the pay drawn in the

regular appointment

4. When a fresher is appointed provisionally to a post otherwise than on the

advice of the Public Service Commission, under Rule 9 of Kerala State and

Subordinate Service Rules and again appointed to a still higher post under

the same rule, a fixation of pay in the higher post with reference to the pay

drawn in the lower post is not admissible.

5. A person holding a post in a regular capacity is appointed provisionally to a

post in the same service under Rule 31 of the Kerala State and Subordinate

Service Rules. He is again appointed to a still higher post in the same service

under Rule 31 or to a post in another service under Rule 9 of Kerala State and

Subordinate Services Rules. Fixation of pay with reference to the provisional

pay drawn in the post to which he was appointed provisionally at first is not

admissible in the other posts.

†[The decisions 1,3,4 and 5 above will be deemed to have taken effect from

3rd February 1962, the date on which the rule came into force]

6. **The pay drawn by an officer in an ex-cadre post can be counted for

purpose of initial fixation of pay on promotion in the parent department.

But the benefit of refixation of pay contemplated in the rule is not

admissible to him as he loses connection with the ex-cadre post on

appointment to the parent department.

7. # The benefit of pay drawn in an ex-cadre post for purpose of initial fixation will not be

admissible, if an officer is reverted to the parent department, to a post carrying a scale

of pay lower than that of the ex-cadre post.

Government Decision No. 2

The benefit of refixation of pay contemplated in the last sentence in the first

para of the rule is admissible even in cases where the change of pay is due to

fixation of pay on account of revision of scale of pay. If both the lower and

the higher time-scales are revised, the benefit will be restricted to the cases

of options exercised in respect of both the posts simultaneously.

Government Decision No. 3

† Notional increment at the biennial increment shall be reckoned in the lower

scale for fixation of pay in the higher scale under Rule 28A.

This decision shall be deemed to have come into force with effect from 1st July 1973.

Government Decision No. 4

*The benefit of reckoning notional increment beyond the maximum of the

scale of pay of the lower post will also be admissible in cases where an

employee reaches the maximum of the post in the lower time-scale of pay

before he gets an increment in the scale of pay of the higher post and in

such cases, he will be eligible for a refixation consequent on the change of

pay in the lower time-scale.

This decision shall be deemed to have come into force with effect from 1st

August 1975.

Government Decision No. 5

[Deleted]

**The amendment shall be deemed to have come into force with effect from

25th June, 1986.

29. The initial substantive pay of an officer who is appointed substantively to a

post on a time-scale of pay which has been reduced for reasons other than

a diminution in the duties or responsibilities attached to posts thereon and

who is not entitled to draw pay on the time-scale as it stood prior to reduction,

is regulated by Rule 28.

30. The holder of a post, the pay of which is changed, shall be treated as if he were

transferred to a new post on the new pay; provided that he may at his option

retain his old pay until the date on which he has earned his next or any

subsequent increment in the old scale, or until he vacates his post or ceases

to draw pay in that time-scale. The option once exercised is final.

Note 1.-This rule applies to an officiating holder of a post as well. But any

break in the officiating period such as that due to transfer to another

post, or non-employment would operate as vacating of the post and

the pay during a subsequent officiating period in the same post will be

fixed only as if the officer was then appointed to the new scale of pay.

‘The holder of a post’ occurring in this rule applies also to a person

who is not actually holding the post, the pay of which is changed,

provided he has a lien or a suspended lien on that post.

The words ‘his old pay’ in the proviso of the rule should be held to include

not only the rate at which the individual was drawing his officiating pay on

the crucial date but also the time-scale of pay in which he was drawing that

pay. Thus for the period of option the old scale of pay in which he was

drawing his officiating pay should be treated as continuing for the individual

concerned.

Note 2.- Option under the proviso of the rule to officers under suspension is

governed by the following :-

1. Cases in which the revised scale of pay takes effect from a date prior to

the date of suspension.

In such cases the officer should be allowed to exercise the option

under Rule 30 even if the period, during which he is to exercise

the option, falls within the period of suspension. He will be entitled

to the benefit of increase in pay if any, in respect of the duty

period before suspension, and also in the subsistence allowance,

for the period of suspension, as a result of such option.

2. Cases in which the revised scale of pay takes effect from a date falling

within the period of suspension -

(a) Under suspension an officer retains a lien on his substantive post.

As the expression ‘holder of a post’ occurring in Rule 30 includes

also a person who holds a lien or a suspended lien on the post

even though he may not be actually holding the post, such an

officer should be allowed option under Rule 30 even while under

suspension. The benefit of option will however, practically accrue

to him in respect of the period of suspension, only after his

reinstatement, depending on the fact whether the period of

suspension is treated as duty or not.

(b) An officer, who does not retain a lien on a post the pay of which

is changed, is not entitled to exercise the option under Rule 30. If,

however, he is reinstated in the post and the period of suspension is treated as duty, he may be allowed to exercise the option after

such reinstatement. In such cases, if there is a time-limit prescribed

for exercising the option and such period had already expired

during the period of suspension, a relaxation may be made in

each individual case for extending the period during which the

option may be exercised.

Government Decision

The following principles will be followed for fixation of pay when the scale

of pay of a post held on a provisional basis is revised :-

(i) If the pay drawn in the previous scale is less than the minimum of the

revised scale then the pay in the revised scale may be fixed at the

minimum.

(ii) If the pay drawn in the previous scale is a stage in the revised scale the

pay in the revised scale may be fixed at that stage.

(iii) If the pay drawn in the previous scale is not a stage, then the pay in the

revised scale may be fixed at the next lower stage, the difference being

treated as personal pay to be absorbed in future increase in pay.

2. The above principles will also be adopted for regulating the pay of an

officer holding a post on a provisional basis when appointed to a higher

or a lower post provisionally, except in cases of reversion.

3. *Past cases settled otherwise, will not be re-opened.

Ruling No.1

**If an officer earns increment earlier than or after the original date on which

he was supposed to get it at the time of exercise of option under the above

rule due to revision of the date of increment, his pay should automatically be re-fixed with effect from the revised date of increment with reference to the

original option exercised by him under this rule and there will be no need for

exercising a fresh option and issue of special orders for this.

Ruling No.2

The pay of an officer when the post held by him is upgraded will be regulated

as follows :

(i) If the competent authority specifically orders that the appointment of

an officer to the upgraded post involves an enhancement of duties and

higher responsibilities and is therefore a promotion, pay will be fixed

under Rule 28, 28A or 37 (a) of Part I, Kerala Service Rules, as the case

may be.

†(ii) In other cases, pay will be fixed under Rule 37 (a), Part I Kerala Service

Rules.

31. An increment shall ordinarily be drawn as a matter of course unless it is

withheld. An increment may be withheld from an officer by the Government

or by any authority to whom the Government may delegate this power under

Rule 9 if his conduct has not been good or his work has not been satisfactory.

In ordering the withholding of the increment, the withholding authority shall

state the period for which it is withheld and whether the postponement shall

have the effect of postponing future increments.

Note 1.- An officer shall not be eligible for an increment unless he has acquired

the obligatory departmental test qualifications, if any, prescribed by

Government from time to time to earn the increment.

Note 2.- A competent authority may order the deferring of the increment of

an officer, pending investigation into his conduct or performance of

work, in disciplinary cases. Such deferring of increment will not be construed as ‘withholding of increments’ under the Kerala Civil Services

(Classification, Control and Appeal) Rules, 1960.

Note 3.- *An Officer shall not be eligible to draw his first increment until he

subscribes to State Life Insurance Scheme and Group Insurance Scheme

as specified in Rule 22A and 22B respectively.

Government Decision No. 1

An increment shall be granted from the first day of the month in which it

falls due.

**This decision shall be deemed to have come into force with effect from 1st

April 1974.

Government Decision No. 2

#Increment accruing consequent on declaration of probation shall be drawn

only with effect from the date of completion of probation but subsequent

increment shall be drawn on the first day of the month in which they fall due.

This decision shall be deemed to have come into force with effect from 1st

April 1974.

Ruling

† In cases where penalties of withholding of increments are imposed on an

officer, one after another, in separate disciplinary cases, the effect of the first

order withholding increment will continue for the period specified in that

order. There after, the pay will be fixed by granting the increments which

would have been admissible, but for the imposition of penalty and only then will the second order withholding increment be implemented, which will

continue to be in force for the period specified therein, and so on.

32. Where an efficiency bar is prescribed in a time-scale, the increment next

above the bar shall not be given to an officer without the specific sanction

of the authority empowered to withhold increments.

Note 1.- On each occasion on which an officer is allowed to pass an efficiency

bar which had previously been enforced against him, he should come

over to the time-scale at such stage as the authority competent to declare

the bar removed, may fix for him, subject to the pay admissible according

to his length of service.

Note 2.- The cases of all officers held up at an efficiency bar should be

reviewed annually with a view to determine whether the quality of their

work has improved and generally, whether the defects for which they

were stopped at the bar have been remedied, to an extent sufficient to

warrant the removal of the bar.

33. The following provisions prescribe the conditions on which service counts

for increments in a time-scale :-

(a) All duty in a post on a time-scale counts for increments in that time-scale.

Ruling

*Periods of service in a post on a time-scale at the same stage of pay only will

count for increment in that time-scale.

The above ruling will be deemed to have come into force with effect from 1st

November 1959.

(b) (1) **Service in another post other than a post carrying less pay

referred to in clause (a) of Rule 21, whether in a substantive or officiating capacity, service on deputation and leave except leave

without allowances taken otherwise than on medical certificate shall

count for increments in the time-scale applicable to the post on which

the officer holds a lien as well as in the time-scale applicable to the post

or posts, if any, on which he would hold a lien had his lien not been

suspended.

(2) All leave except leave without allowances taken otherwise than on

medical certificate and service on deputation count for increments

in the time-scale applicable to a post in which an officer was

officiating at the time he proceeded on leave or deputation and

would have continued to officiate but for his proceeding on leave

or deputation:

†Provided that the leave without allowances under Rule 91 A shall count for

increments subject to the following conditions :-

1. The period qualifying for increments shall be restricted to the normal

period required for completion of the course, and

2. Increments shall be granted only on production of the diploma or degree

or completion of the course.

Provided further that the Government shall have power in any case in which

they are satisfied that the leave without allowances was taken for any cause

beyond the officer’s control, to direct that leave without allowances shall

be counted for increments under sub-clause (1) or (2).

***Proviso Omitted

It shall be deemed to have come into force at once.*Provided also that leave without allowances taken without production of

medical certificate in continuation of maternity leave in accordance with the

proviso to Rule 102 will count for increment.

*This proviso shall be deemed to have come into force with effect from 5th

June, 1978.

Note.- In cases coming under sub-clause (2) the appointing authority

should certify that the officer would have actually continued to

officiate in the post but for his proceeding on leave and the period

of leave will count for increments only to the extent it is covered by

the certificate. Where no officiating arrangement is made in a leave

vacancy and where the incumbent is likely to return to the same

post after the expiry of the leave the authority sanctioning the leave

may issue such a certificate at the time of grant of leave. In all cases

where the certificates are issued the fact should be recorded in the

Service Book as and when such certificates are issued along with

the leave particulars.

(c) If an officer, while officiating in a post or holding a temporary post on a timescale

of pay, is appointed to officiate in a higher post or to hold a higher

temporary post, his officiating or temporary service in the higher post shall, if

he is re-appointed to the lower post or is appointed or re-appointed to a post

on the same time-scale of pay, count for increments in the time-scale applicable

to such lower post.

If an officer on reversion from an ex-cadre post to the parent cadre is

appointed to a post on a scale lower than that of the ex-cadre post but

not on the same time-scale as the post held at the time of his transfer to

the ex-cadre post, the service rendered on the higher scale in the excadre

post shall count for increments in the time-scale applicable to the cadre post subject to the same conditions as are laid down for cases

falling under item (ii) of proviso to Rule 28.

Exception .- In cases where the appointment is to officiate in a higher post

or to hold a higher temporary post, in the regular line, the officiating

and temporary service in the higher post shall count for increments in

time-scale applicable to the lower post, even if the officer is not reappointed

to the lower post or is not appointed or re-appointed to a

post on the same time-scale of pay.

The period of officiating/temporary service in the higher post which counts

for increment in the lower is, however, restricted to the period during which

the officer would have officiated in the lower post but for his appointment to

the higher post. This clause applies also to an officer who is not actually

officiating in the lower post, but who would have so officiated in such lower

post or in a post on the same time-scale of pay had he not been appointed

to the higher post.

Note.- *For the purpose of this rule, the officiating and temporary service in

the higher posts will include the period of leave which counts for

increments under clause (b).

(d) If an officer’s substantive tenure of a temporary post is interrupted by duty

in another post other than a post carrying less pay referred to in clause (a) of

Rule 21 or by leave other than leave without allowances or by foreign

service, such duty or leave or foreign service counts for increments in the

time-scale applicable to the temporary post if the officer returns to the

temporary post:

Provided that the Government may in any case in which they are satisfied

that the leave was taken on account of illness or for any other cause beyond the officer’s control, direct that leave without allowances shall be counted

for increments under this clause.

(e) Foreign service counts for increments in the time-scale applicable to—

(i) the post in Government service on which the officer concerned holds a

lien as well as the post or posts, if any, on which he would hold a lien

had his lien not been suspended, and

(ii) any post in which he would have officiated or to which he may receive

officiating promotion under Rule 143 below for the duration of such

promotion.

(iii) any post in the parent cadre on a lower scale of pay to which the officer

is appointed on reversion from the ex-cadre post subject to the fulfilment

of the conditions mentioned in item (iii) of proviso to Rule 28.

Note 1.- *Joining time counts for increments :-

(i) If it is under clause (a) of Rule 125, in the time-scale applicable to the

post on which the officer holds a lien or would hold a lien had his lien

not been suspended as well as in the time-scale applicable to the post,

the pay of which is received by the officer during the period, and

(ii) If it is under clause (b) of Rule 125, in the time-scale applicable to the

post/posts on which the last day of leave before commencement of the

joining time counts for increments.

Explanation.- For the purposes of this rule, the period treated as duty under

sub-clause (ii) of clause (7) of Rule 12 shall be deemed to be duty in a

post if the officer draws pay of that post during such period.

Note 2.- In the case of an officer who, while officiating in a post proceeds on

training or to attend a course of instruction and who is treated as on duty, while under training, the period of such duty will count for

increment in the post in which he was officiating prior to his being sent

for training or instruction if he is allowed the pay of the officiating post

during such period.

Government Decision No. 1

**A Government servant thrown out of service for want of vacancy and

again reappointed after a break in the same post or in another post carrying

the same time-scale of pay can count his prior service for purposes of

increment under Rule 33 (a) read with Rule 12 (35) (b).

Government Decision No. 2

*[Deleted]

This deletion shall be deemed to have come into force with effect from 1st

October, 1994.

34. The Government may grant a premature increment to an officer on a timescale

of pay.

Note.- In the case of increments granted in advance, it is usually the intention

that the officer should be entitled to increments in the same manner as

if he had reached his position in the scale in the ordinary course and in

the absence of special orders to the contrary he should be placed on

exactly the same footing, as regards future increments as an officer who

has so risen.

Government Decision No. 1

In Rule 34 of Kerala Service Rules, Part I, it is laid down that Government

may grant a premature increment to an officer on a time-scale of pay without prejudice to his normal increment. At present there is no ruling or Government

decision as to the circumstances under which the rule regarding the grant of

advance increments could be invoked in individual cases.

2. Good service entries and incentive awards are possible variants to advance

increments for the recognition of meritorious service rendered by Government

servants. In G.O.(Ms.) 849/59/PD, dated 24th September 1959, it has been

provided that incentive awards could be made for outstanding performance

of officers in the discharge of their duties and responsibilities. Under this

system, cases of extraordinary originality, imagination or brilliance, or rare

devotion to duty deserving recognition in a special way and suggestions for

reduction of expenditure without affecting efficiency can all be considered

for incentive awards. Government, therefore, consider that the system of

awarding good service entries and incentive awards are eminently suited

for recognising specific or individual cases of meritorious service/work

on the part of Government servants; the grant of advance increment

being restricted to cases of sustained merit and continuous record of

good work. In other words, good service entries, incentive awards and

advance increments will be in an ascending order in the matter of

recognition of meritorious services of Government servants.

3. *Government also wish to emphasise that there should be more or less

uniform standards in recognising merit for the award of advance

increments. The confidential report of the officer to whom advance

increment is proposed to be given should, therefore, be looked into. All

proposals for the grant of advance increments in recognition of the

meritorious work of Government servants shall be scrutinised by the

concerned Administrative Department, the Public Department and Finance

Department before placing the cases for sanction before the Council of

Ministers. This amendment shall be deemed to have come into force with effect from 22nd

February 1974.

4. **The above procedure will not apply to the grant of advance increments on

notional basis for purposes of fixation of pay due to considerations other

than of meritorious services of Government servants.

Government Decision No. 2

# Incentive awards in the nature of cash awards for meritorious services

shall not be given to Gazetted Officers.

The above amendment shall be deemed to have come into force with effect

from 22nd February 1974.

Government Decision No . 3

*Advance increments for meritorious service may be granted to both

Gazetted and non-Gazetted Officers.

Government Decision No. 4

† Good service entries, incentive awards and advance increments shall not

be granted to officers deputed for training courses.

35. The authority which orders the transfer of an officer as a penalty from a higher

to a lower grade or post may allow him, to draw any pay, not exceeding the

maximum of the lower grade or post which it may think proper :

! Provided that the pay allowed under this rule shall not exceed the pay

which he would have drawn under Rule 28 read with clause (b) or clause

(c) as the case may be, of Rule 33.36. If an officer is, on account of misconduct or inefficiency, reduced to a lower grade

or post or to a lower stage in his time-scale, the authority ordering such reduction

shall state the period for which it shall be effective and whether on restoration,

it shall operate to postpone future increments, and, if so, to what extent.

Ruling

1. Every order passed by a competent authority imposing on a Government

servant the penalty of reduction to a lower stage in a time-scale should

indicate :-

(i) The date from which it will take effect and the period (in terms of

years and months) for which the penalty shall be operative.

(ii) The stage in the time-scale (in terms of rupees) to which the

Government servant is reduced in the following form :

“The ……………………………………. has decided that Sri

…………………should be reduced to a pay of

`……………………………… for a period of …………………..

with effect from…… …… ……..” and

(iii) The extent (in terms of years and months), if any, to which the

period referred to at (i) above should operate to postpone

future increments.

It should be noted that reduction to a lower stage in a time-scale is not

permissible under the rules either for an unspecified period or as a permanent

measure. Also when a Government servant is reduced to a particular stage,

his pay will remain constant at that stage for the entire period of reduction.

The period to be specified under (iii) should in no case exceed the period

specified under (i).

2. The question as to what should be the pay of a Government servant on

the expiry of the period of reduction should be decided as follows :- (i) If the order of reduction lays down that the period of reduction

shall not operate to postpone future increments, the Government

servant should be allowed the pay which he would have drawn in

the normal course but for the reduction. If, however, the pay

drawn by him immediately before reduction was below the

efficiency bar he should not be allowed to cross the bar except in

accordance with the provision of Rule 32, Part I, Kerala Service

Rules.

(ii) *If the orders specifies that the period of reduction was to operate

to postpone future increments for any specified period, the pay of

the Government servant shall be fixed in accordance with (i) above,

but after treating the period for which the increments were to be

postponed as not counting for increments.

37. (a) Subject to the provisions of Rule 33 (c) and Rule 39, an officer holding a

permanent or officiating post, if appointed to officiate on a higher time-scale

of pay, will draw as initial pay the stage next above his pay in the lower timescale

irrespective of whether the pay in the lower time-scale is a stage in the

higher time-scale or not. A refixation will be allowed whenever there is change

of pay in the lower time-scale, i.e., when his pay therein becomes equal to or

greater than the pay which he draws in the higher time-scale.

†(b) In the case of officiating appointments from a higher time scale of pay to a

lower time scale of pay, by direct recruitment, the officer’s officiating pay in

the lower time scale shall be fixed at the minimum of the scale of pay of the

new post without considering his pay in the higher time scale except in the

cases where such appointments are made in accordance with the Special

Rules applicable to such appointment and in the case of such appointments, the Officer’s officiating pay in the new time scale shall be fixed at his officiating

pay in the previous appointment, if it is a stage in the new time scale or at

the next lower stage, if it is not a stage in the new time scale, the difference

being treated as personal pay to be absorbed in future increases. But nothing

in this sub rule shall apply to cases of reversions.

Provided that in cases covered by sub-rules (a) and (b) other than cases of

re-employment after resignation, removal or dismissal from public service, if

he has previously either held substantively or officiated in (i) the same post,

or (ii) permanent or temporary post on the same time-scale, or (iii) a permanent

post on an identical time-scale or a temporary post (including a post in a

body, incorporated or not, which is wholly or substantially owned or

controlled by the Government ) on an identical time-scale, then the initial

pay shall not, except in cases of reversion to the parent cadre governed by

item (iii) above, be less than the pay which he drew on the last such occasion

and he shall count the period during which he drew that pay on such last

and any previous occasions for increment in the stage of the time-scale

equivalent to that pay. The service rendered in a post referred to in item (iii)

shall, on reversion to the parent cadre, count towards initial fixation of pay

to the extent and subject to the conditions indicated below:

(a) the officer should have been approved for appointment to the

particular grade/post in which the previous service is to be

counted;

(b) all his seniors, except those regarded as unfit for such appointment, were

serving in posts carrying the scale of pay in which the benefit is to be

allowed or in higher posts, whether in the department itself or elsewhere,

and atleast one junior was holding a post in the department carrying the

scale of pay in which the benefit is to be allowed; and

(c) the service will count from the date his junior is promoted and the benefit

will be limited to the period the officer would have held the post in his

parent cadre had he not been appointed to the ex-cadre post. Ruling No. 1

*When a person in a post (whether within the cadre of his service or not) is

for any reason prevented from officiating in his turn in a post on a higher

scale or grade borne on the cadre of the service to which he belongs, he may

be authorised by special order of the appropriate authority proforma

officiating promotion into such scale or grade and thereupon be granted the

pay of that scale or grade if that be more advantageous to him on such

occasion on which the person immediately junior to him in the cadre of his

service (or if that person had been passed over for reasons of inefficiency or

unsuitability or because he is on leave or serving outside the ordinary line or

forgoes officiating promotion of his own volition to that scale or grade, then

the person next junior to him not so passed over) draws officiating salary in

that scale or grade. But in case, where the person immediately junior to him

happens to assume charge of the post on a later date than that of another

junior, the senior who is outside the ordinary line shall be eligible for the

benefit of proforma officiating promotion with effect from such date as the

other junior assumes charge of the post:

Provided that all persons senior to the persons to whom the benefit under

the substantive part of this rule is to be allowed are also drawing, unless

they have been passed over for one or other of the reasons aforesaid,

officiating salary in the said or some higher scale within the cadre :

Provided further that not more than one person (either the senior most fit

person in a series of adjacent persons outside the ordinary line, or if such a

person either forgoes the benefit on his own volition or dues not require

benefits by virtue of his holding a post outside the ordinary line which

secures him at least equivalent benefits in respect of salary and pension

then the next below the series ) may be authorised to draw the salary of thehigher scale or grade in respect of any one officiating vacancy within the

cadre filled by his junior under this rule.

Note 1.- A fortuitous officiating promotion given to a person who is junior to

one outside the regular line does not in itself give rise to a claim under

the ‘Next Below Rule’.

Note 2.- *The provisions in item (iii) of the proviso to the above rule in

respect of protection of pay and period of increment shall be applicable

to Government Servants on their appointment directly or on transfer

from a post carrying identical time-scale of pay without fulfilment of

the conditions indicated thereunder subject to the condition that this

benefit will not be admissible to an individual who enters Government

service for the first time from a post in a body incorporated or not

which is wholly or substantially owned or controlled by Government.

Ruling No. 2

1. †Scope of the term “outside the ordinary line”.-The expression “outside

the ordinary line” occurring in Ruling No.1 is not intended to be rigidly

interpreted as necessary involving a post either “outside the cadre” or

“outside the ordinary time-scale”. For instance there are cases of officers

deputed for post-graduate, etc., training and paid training allowances on

the basis of the pay and allowances they would have drawn had they

continued in the Department. Training posts are also created in the

Department to accommodate them during the period of training. If an

officer so deputed gets a promotion in the Department it cannot be strictly

stated that the officer is outside the ordinary line, as a training post has

already been created to accommodate him within the cadre.

2. Seniority for the purpose of Next Below Rule.- If Government have

approved in any Department a list of officers in the order of merit for promotion to administrative rank or a selection grade, then that order

will prevail as the order of seniority for the purpose of the Next Below

Rule, over the order of seniority of the officers in the ordinary gradation

list of their cadre.

3. Promotions effected prior to the date of the Next Below Rule.- In

G.O.(P) 393/63/Fin., dated 2nd July 1963 it has been ordered that the

Next Below Rule would not apply to cases of promotions already

effected. It has been laid down in the second proviso to the rule that

not more than one person may be authorised to draw the salary of the

higher scale or grade in respect of any one officiating vacancy within

the cadre filled by his junior. A doubt may arise as to the application of

this proviso in respect of promotions effected before the date of the

rule. This is made clear by the following illustration. Suppose eight

persons had been given the benefit of promotion before 2nd July 1963

outside the ordinary line against only 3 promotions within the ordinary

line. In this case, the question of giving further promotion to the

persons outside the ordinarily line will arise only after five more persons

are given promotion within the ordinary line so that all the eight persons

outside are sustained. But those 5 persons who were given promotion

outside the ordinary line before 2nd July 1963 will continue to get the

benefit even after 2nd July 1963 notwithstanding the second proviso to

the ruling.

Ruling No. 3

*In the case of a Government servant officiating in a post and whose pay had

been re-fixed under this rule, if he is confirmed in that post with effect from a

retrospective date, the re-fixation of pay done after the date of confirmation will

have to be revised. The over payments consequent on such revision will first1959.

Ruling No. 4

*The refixation of pay in the higher officiating post on the date of change of

pay in the lower time-scale contemplated in this rule cannot be allowed during

the period of bar on increment with or without cumulative effect. But, in the

cases of bar on increment without cumulative effect, there is no objection to

give the refixation on a notional basis and to give the monetary benefit after

the expiry of the period of bar. Increments accruing in the lower substantive/

officiating post from time to time cannot also be allowed during the period of

bar.

Ruling No. 5

**Increments barred with or without cumulative effect in the lower substantive/

officiating post shall not be reckoned for fixation/refixation of pay in the higher

time-scale. But in the case of bar on increment without cumulative effect there is

no objection to grant the barred increments notionally for fixation/refixation of

pay and to give the monetary benefit after the expiry of the period of bar.

Ruling No. 6

#A revision of pay as contemplated in Ruling No. 3 shall not be necessary in

the case of retrospective confirmation ordered after the date of retirement of

an officer.of the advice of the Public Service Commission or not. The initial

pay/salary of an officer, who while in Government service but not in a

provisional appointment is recruited by the Public Service Commission for

appointment to a post in the same department or another department will

accordingly be fixed applying the above rules. No special sanction is

necessary in such cases.

Government Decision No. 2

*The above order will take effect from 1st November 1959 the date on which

Kerala Service Rules took effect.

Government Decision No. 3

**In the case of re-fixation of pay in the higher officiating appointment in

respect of purely officiating hands without any substantive appointment

under Government a certificate should be recorded in the fixation statement/

bill that the government servant concerned would have continued in the

lower officiating appointment had he not been promoted to the higher

officiating appointment .Government Decision No. 4

#An officer officiating in a post, when appointed to a higher post on the

advice of the Public Service Commission or otherwise is eligible for his

initial pay being fixed under this rule and is also entitled to the benefit of

refixation contemplated in the last sentence of the sub-rule (a).

This order will be deemed to have come into force with effect from 31st

October 1986.

Government Decision No. 5

The following principles will be followed for fixation of pay when the scale of

pay of a post held on a provisional basis is revised :

(i) If the pay drawn in the previous scale is less than the minimum of the

revised scale, then the pay in the revised scale may be fixed at the

minimum.

(ii) If the pay drawn in the previous scale is a stage in the revised scale, the

pay in the revised scale may be fixed at that stage.

(iii) If the pay drawn in the previous scale is not a stage, then the pay in the

revised scale may be fixed at the next lower stage, the difference being

treated as personal pay to be absorbed in future increase in pay.

2. The above principles will also be adopted for regulating the pay of an officer

holding a post on a provisional basis when appointed to a higher or a lower

post provisionally, except in cases of reversions.

3. *The pay of an officer holding a post on a provisional basis when appointed

provisionally to another post on identical time-scale will be fixed in the new

appointment at a stage equal to the pay he was drawing in the previous

appointment but the period during which he drew pay at that rate in the

previous appointment will not count for increment.4. **Past cases settled otherwise, will not be reopened.

Government Decision No. 6

# The pay drawn by an officer in an ex-cadre post can be counted for

purpose of initial fixation of pay on promotion in the parent department.

But the benefit of refixation of pay contemplated in the rule is not

admissible to him as he loses connection with the ex-cadre post on

appointment to the parent department.

*The benefit of pay drawn in an ex-cadre post for purpose of initial fixation

will not be admissible, if an officer is reverted to the parent department, to a

post carrying a scale of pay lower than that of the ex-cadre post.

Government Decision No. 7

The re-fixation of pay contemplated in the last sentence of sub-rule (a) is

admissible even in cases where the change of pay in the lower time-scale is

due to fixation of pay on account of revision of the scale of pay. If both the

lower and higher time-scales are revised, the benefit will be restricted to

cases of options exercised in respect of both the posts simultaneously.

Government Decision No. 8

† The principles enunciated in paragraph (1) of the Government Decision

No. 5 above will be adopted for regulating the pay of an officer holding a

post on a provisional basis when appointed to a higher or a lower post on a

regular basis also, except in cases of reversions.

Effective from 5th July 1966.Government Decision No. 9

(i) The pay of an officer holding a post on a provisional basis and appointed

on regular basis to another post on identical time-scale will be fixed at a

stage equal to the pay he was drawing in the provisional appointment.

The period during which the officer has drawn pay at that rate on the

provisional appointment will not count for increment.

(ii) The pay drawn by an officer in a post held by him on a provisional

basis on initial appointment to Government service through the

employment exchange or otherwise will not be reckoned for

regulating his pay on appointment to another post carrying lower

time-scale on a regular basis. Cases of persons appointed to a post

on a provisional basis while holding regular posts and subsequently

appointed to another post carrying a lower time-scale on a regular

basis except cases of reversions, and cases of provisional hands

appointed to higher posts on a regular basis will continue to be

regulated by the Government Decision No. 8.

*Government Decision No. 8 will stand modified to the above extent. This

decision will take effect from 5th July 1966. Cases already settled otherwise

will not be reopened to the disadvantage of the persons concerned.

Government Decision No. 10

**The pay of a provisional appointee/promotee when re-appointed/repromoted

provisionally to the same post shall be fixed at the same stage

at which he was drawing pay on the last such occasion and the period

during which he drew pay at that stage on such last and any previous

occasions will count for increment.Government Decision No. 11

#The pay of an officer holding a post on a regular basis and appointed on a

provisional basis to another post on identical time-scale will be fixed at a

stage equal to the pay he was drawing in the regular appointment. The period

during which the officer has drawn pay at that rate on the regular appointment

will count for increment in the provisional appointment.

The above decision shall be deemed to have come into force with effect from 3rd

May 1963.

37 A. Notwithstanding the provisions contained in these rules, the pay of a

Government servant whose promotion or appointment to a post is found to

be or to have been erroneous, shall be regulated in accordance with any

general or special orders issued by the Government in this behalf.

Government Decision

The following provisions shall govern the pay and increments of a Government

servant whose promotion or appointment in a substantive or officiating capacity

to a post is later found to be erroneous on the basis of facts :-

1. The orders of promotion or appointment of a Government servant should

be cancelled as soon as it is brought to the notice of the appointing

authority that such a promotion or appointment has resulted from a factual

error and the Government servant concerned should, immediately on such

cancellation, be brought to the position which he would have held but for

the incorrect order of promotion or appointment.

2. Service rendered by the Government servant concerned in the post he

was wrongly promoted/appointed as a result of the error should not be

reckoned for the purpose of increments or for any other purpose in that

grade/post to which he would not normally be entitled but for the

erroneous promotion/ appointment.3. Any consequential promotions/appointments of other Government

servants made on the basis of the incorrect promotion/appointment

of a particular Government servant will also be regarded as erroneous

and such cases also will be regulated on the lines indicated in the

preceding paragraph.

4. Except when the appointing authority is the Government, the question

whether the promotion/appointment of a particular Government servant

to a post was erroneous or not should be decided by an authority next

higher than the appointing authority in accordance with the established

principles governing promotions/appointments. In cases of doubt

Government may be consulted.

5. Cases of erroneous promotion/appointment should be viewed with

serious concern and suitable disciplinary action taken against the

officers and staff responsible for such erroneous promotion/

appointment under the Kerala Civil Services (Classification, Control

and Appeal) Rules, 1960.

6. In the case of a Government servant who has been erroneously

promoted/appointed to a post in a substantive capacity, the

following procedure may be followed for deconfirming the

Government servant in that post and only thereafter, the Government

servant concerned should be brought down to the position which

he would have held but for the erroneous promotion/appointment.

(a) An order of confirmation which is clearly contrary to the relevant

statutory rules may be cancelled by the competent authority

straight away. Here the order of confirmation was ab initio void

as it was ultra vires of the relevant rules and cancellation of the

order would be justified on the ground that there was no valid

subsisting order at all and the act of cancellation is a mere

formality. The effect of cancellation would be to put the employee

concerned in a position of never having been confirmed.

(b) An order of confirmation which is contrary to executive orders or

administrative instructions may be cancelled by the competent

authority, if such erroneous order of confirmation has operated

to the prejudice of some identifiable person who would otherwise

have been confirmed, if the orders had been correctly applied.

Here the order of cancellation would be just and equitable as the confirmation

of the employee concerned operates unfairly to the detriment of another employee

who would have otherwise been confirmed. Such cancellation will not have the

effect of doing any injustice to the employee whose confirmation is cancelled,

since he was under the executive orders or administrative instructions in force,

not entitled to confirmation.

It would, however, be in consonance with the principles of natural justice that a

notice to show cause why the orders of confirmation should not be cancelled be

given to the affected party in both the types of cases specified above.

7. *The orders re-fixing the pay in all the above cases should be issued

expressly under Rule 37A, Part I, Kerala Service Rules.

37. B (a) Probationer in any service shall draw initial pay as follows :-

(i) while undergoing a course of instruction or training the pay, if any,

specified in the ‘Special Rules’ in that behalf or by special orders of

Government, and

(ii) after completion of the course of instruction or training and when there

is no course of instruction or training, the minimum of the time-scale of

the probation post.

(b) (i) A probationer whose, period of probation is two years and whose increment is

annual shall be entitled to draw the first increment in the time-scale of the probation post after putting in the service required to earn an increment.

The second increment shall be drawn only with effect from the date from

which he is declared to have completed his probation. Delay in completing

probation will not however, affect his future increments and these will

accrue on the normal incremental dates.

(ii) In the case of a probationer whose period of probation is one year and

whose increment is annual, the first increment in the scale of pay of the

probation post shall be drawn only with effect from the date on which

he is declared to have completed his probation. Delay in completing

probation will not, however, affect his future increments and these will

accrue on the normal incremental dates.

Note.- *If any period of the service of a probationer does not count for

probation, he shall complete the period of probation of one year or

two year’s duty, as the case may be, by being on duty for an equal

period from the date of expiry of one year or two years as the case

may be after the commencement of the probation. In cases where

the above period is expressed in terms of months and days, then

such period shall be calculated as provided in Rule 12 (21) of Part I,

Kerala Service Rules. In cases where the absence is expressed in

days, the date of completion of probation shall be extended by the

number of days of such absence.

Effective from 4th April 1983.

(c) ** Subject to the provisions of Rule 39 and notwithstanding the provisions

of sub-rules (a) and (b) of this rule, an officer shall be entitled to draw in the

probation post the pay for which he would be eligible from time to time under

the provisions of Rule 28A, Rule 33 (c) or Rule 37, as the case may be.38. When an officer officiates in a post, the pay of which has been fixed at a rate

personal to another officer the Government may permit him to draw pay at

any rate not exceeding the rate so fixed or, if the rate so fixed be a time-scale,

may grant him initial pay not exceeding that lowest stage of that time-scale

and future increments not exceeding those of the sanctioned scale.

39. The Government may in individual cases fix by special order the pay of an

officiating officer at an amount less than that admissible under these rules.

40. The Government may issue general or special orders allowing acting

promotions to be made in place of officers who are treated as on duty

under Rule 12 (7) (iii).

Note.- Acting arrangements may be allowed by competent authority if the

period of training of an officer is one month or more. If it is less than a

month, no arrangements can be made except under the special sanction

of Government.

Government Decision

* In the case of deputation of a Government Servant for training or a course

of instruction which is treated as duty under Rule 12 (7) (iii), Part I, Kerala

Service Rules it is not necessary to create a new post in order to

accommodate him during such training or course of instruction, since the

very order sanctioning the deputation for training would be a sanction in

this behalf.

Effective from 2nd September 1964.

41. Personal Pay.- Except when otherwise ordered by Government personal

pay shall be reduced by any amount by which the recipient’s pay may be

increased and shall cease as soon as his pay is increased by an amount

equal to his personal pay. 42. Pay of Temporary Posts.- When a temporary post is created which may

have to be filled by a person not already in Government Service, the pay

of the post shall be fixed with reference to the minimum that is necessary

to secure the services of a person capable of discharging efficiently the

duties of the post.

43. When a temporary post is created which will probably be filled by a person

who is already in the service of Government its pay should be fixed with due

regard to-

(a) the character and responsibility of the work to be performed, and

(b) the existing pay of officers of a status sufficient to warrant their

selection for the post.

Note.- Temporary posts by this criterion should be considered as temporary

additions to the cadre of a service should be created in the time-scale

of the service ordinarily without extra remuneration. Incumbents of

these posts will therefore draw their ordinary time-scale of pay. If the

posts involve decided increases in work and responsibility in

comparison with the duties of the parent cadre generally it may be

necessary to sanction a special pay in addition.

1) An auditor in the local Fund Department drawing  pay above the minimum of the scale is appointed to the post of Assistant in Public Service Commission in an identical scale of pay on inter departmental transfer basis. His pay will be fixed at:Ans: at the same stage.

2) When scale of pay of both the lower and the higher posts are revised re fixation of pay is admissible when:
Ans: Option exercised in both the posts simultaneously.

3) The retrospective confirmation order of a Government servant appointed to a higher post in an officiating capacity was issued after the date of retirement
Ans: re fixation  of pay is not necessary.

4) The pay of a higher post involving change of duties to which an officer is promoted may be drawn without joining the post if the officer is :Ans: deputed for a training ordered to be treated as duty.

5) The service qualifying for increment of a substantive officer includes:Ans: leave without allowance on MEDICAL CERTIFICATE

6)A probationer whose probation is two years and increment is annual entered service on 1.1.2016 and completed his probation on 25.01.2018. The officer entitled to draw the first increment on:
Ans: 1.1.2017

7 The authority to grant a premature increment to an officer:Ans: Government (Rule.34)

8) The following kinds of leave will not be counted for increments: a) LWA taken on medical certificate.
b) LWA taken otherwise than on Medical Certificate
c) LWA taken in continuation of maternity leave, without medical certificate as Provided in Rule 102, Part I KSR
d) Earned leave for 3 months taken for joining spouse abroad.
Ans: b) LWA taken otherwise than on Medical Certificate{{കുറിപ്പ്: മെഡിക്കല്‍ സര്‍ട്ടിഫിക്കേറ്റ് സര്‍വീസ് ബുക്കില്‍ ഒട്ടിച്ചുവെക്കണം}}

9) An L D typist entered Government Service on 15-7-2018. He will get his first increment on:Ans: 01-07-2019 (Rule37B)

10)  A High School Assistant entered  service on 1-6-2017. He completed his probation on 05.07.2019. He will get his second increment  on:
Ans: 06.07.2019 

11) A last grade employee availed LWA for six months, to treat his wife who was seriously injured in an accident. There was no eligible leave at his credit and he was in a financial difficult position. In such cases, the period of LWA can(may)be counted for increments.
a) Government
b) By District Collector
c) The Head of Department
d) The Head of Office.
Ans: a) Government   (Proviso to Rule 33(d)
 
12) An LD Clerk appointed holding a provisional appointment was deputed for one month’s training and the period of training was treated as duty. He will be eligible for pay and allowance for the training period:Ans: If it is certified that he will continue in service after completion of training.

13)  An Assistant in Government Secretariat, Trivandrum was on maternity leave from 1-4-2011 and she availed LWA without Medical Certificate in continuation of maternity leave. Before entering on maternity leave she got an increment on 1-3-2011, What will be the date on which she will get the next increment?Ans: 1-3-2012

14) An LD Clerk who entered in Govt. Service on 1-1-2015 was thrown out of service for want of vacancy on 30-4-2015. He was reappointed against an arising vacancy on 1-6-2015. He will get his first increment on:Ans: 1-2-2016 (GD 1 to Rule. 33)

15) An Assistant Surgeon in Health Service Department was on LWA without medical certificate from 1-1-2011 to 30-11-2011. He got an increment on 1-11-2010. His next increment will be :Ans: 1-8-2012 (Rule 33(b)(i)

16) A lecture in a Government College was on maternity leave from 1-7-2011. On expiry of leave she reported for duty. She availed LWA without medical certificate from 1-1-2012 to 25-2-2012. If she got an increment on 1-6-2011, what is the date on which she will get the next increment?Ans: 1-7-2012 (3^rd proviso. Rule 33(b)(i)

17) An LD Typist entered Government Service on 15-7-2011. He will get his first increment on: Ans: 01-7-2012

18) A High school Assistant entered service on 1-6-2008. He completed his probation on 5-7-2010. He will get his next increment on: Ans: 1-7-2010. (Rule 37B(b)(i)
 
19)Which is correct rule for promotion to post on the same scale of pay?Ans: Pay fixed applying Rule 30

20)If an officer officiating in a post is appointed to a higher post on the advice of the public service commission, thenAns: His pay, will be fixed as per Rule 28A, Part I, KSR without the benefit of refixation

21)When the post held by an officer UPGRADED, which rule will be applied for the fixation of pay in the new post?Ans: Rule.30

22)A sub Inspector of Police arrested a notorious terrorist, who was evading arrest by hiding in various states, from a terrorist controlled area in North India. An Advance increment is proposed to be given to him. Who is competent to sanction the increment?Ans: The State Government

23)The authority to grant a pre-mature increment to an officer is:Ans: The Government

24)LWA(without MC) not exceeding ......................in continuation of maternity leave will count for increment.Ans: 60 days ( Rule.33(b)(2) 3rd Proviso

25)The period of LWA(without MC) is .....................for incrementAns: Not counted (Rule. 33(b)(2)

26)............................intended to protect the interest of a Government Servant who is working out of his regular line by giving him promotion when his junior is promoted within his regular line.Ans: Next below Rule (Rule 37, Ruling 1)

27) Proforma officiating promotion in rule ..................KSRAns: Ruling (1) below Rule.37

28) A teacher who entered service on 6-4-2005 and was on probation for two years was given 2nd increment on.........................He was declared to have completed probation on 27-4-2007.Ans: 1-4-2006

29)The authority competent to grant premature increment to an officer for meritorious service is:Ans: Head of Department (GD 1 to below R.34)

30)A clerk joined service on 30th January 2013. If the increment is annual, from which of the following dates would the first increment be sanctioned:Ans: 1-1-2014

31)An Officer joined duty on 1-7-2010. If the probation to two years and if he has completed probation on 1-12-2012. His second increment can be granted from: Ans: 1-12-2012

32)The rule of fixation applicable when an OFFICIATING officer is appointed to an officiating LOWER POST is:Ans: Rule 37 (b) Part I , KSR

33)Incentive awards in the nature of cash awards for meritorious service shall not be granted to:Ans: Gazetted Officers. (GD.3 below R.35)

1)Dies non means
Ans: No work No pay

2)An incumbent absent from duty after 5 years continous absences shall be removed from service following the procedure laid down
Ans: KCS(CC&A) Rules  (Rule.24)

3)Dies non was re introduced w.e.f. :
Ans: 10-01-2002

4)The lien Acquired by an officer on permanent post on which another officer has a suspended Lien is called:
Ans: Provisional Lien (Rule 18(c) & Note below it.

5)Which among the following classes of officers should produce a medical certificate of health for appointment in Government Service?
a)An officer in service other than the last grade appointed in a temporary vacancy of less than three months duration
b)An officer recruited by the Public Service Commission for appointment in ministerial staff
c)A retired officer re-employed immediately after retirement
d)An officer in the last grade appointed in a temporary vacancy of less than six months duration.

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The following classes of officers are EXEMPTED from producing a medica lcertificate of health :-
(1) an officer recruited through a competitive examination who had to undergo medical examination in accordance with regulations prescribed for appointment to service under Government;
(2) an officer in service other than the last grade appointed in a temporary vacancy of less than three months duration;
(3) an officer in the last grade appointed in a temporary vacancy of less than six months duration ;
(4) a temporary officer who has already been medically examined in one office if transferred to another office without a break in service subject to the provision of Note 2 above;
(5) a retired officer re-employed immediately after retirement.

The production of a medical certificate is NECESSARY when- 
(i) an officer is promoted from non-qualifying service paid from a Local Fund to a post in Government service other than last grade;
(ii) a person is re-employed after resignation or forfeiture of past service;

(b) when a person is re-employed in circumstances other than those referred to in clause (a) (ii) above the appointing authority will decide whether a medical certificate should be produced.
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6)Is Government sanction necessary for Superintendent of Police in the Crime Branch to visit another State for investigation of the case?
Ans: Yes, Sanction is required from the Government

7).............................in respect of the service or post in question is the authority to accept the resignation of the Government servant.
Ans: Appointment Authority (Rule 23 GD)

8)The period of unauthorised absence of an officer for participation in a strike was declared as DIES NON. For this period he is NOT eligible for:
a)Earned Leave
b)Increment
c)HPL
d)HPL AND Increment
Ans: a)Earned Leave

9)A clerk promoted as Senior Clerk with effect from 1-1-2010 by an order dated 1-7-2012,IS ELIGIBLE FOR ARREARS OF SALARY FROM:
Ans: 1-7-2011
.................................................................................................................................................
NOTE: {{23(d) Promotions which do not involve change of duties shall have effect from the date of occurrence of vacancy, or the date of acquiring eligibility for promotions, whichever is later, but monetary benefit shall be admissible only for a maximum period of one year prior to the date of order of promotion.
Note.- The detailed procedure to be followed when an officer assumes or relinquishes charge of an office is contained in Appendix III }} 
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10)The application for resignation from service of Clerk in a Taluk Office, can be accepted by:
Ans: Appointment Authority

11)An Assistant Surgeon working in Kollam District resigned from service, to take up a private employment with higher monetary benefits. Who is the officer competent to accept the resignation?
Ans: Appointment Authority

12)A junior Superintendent promoted as Senior Superintendent on 1-7-2012 was subsequently given notional effect of promotion with retrospective effect from 1-1-2010, on the basis of revision of seniority. His eligibility of arrears of salary the period of national promotion is
Ans: Not eligible for arrear salary (Rule. 23(c) &( d))

13)The LIEN of an officer holding substantively a permanent is suspended:
Ans: appointed provisionally to a post on which another officer would hold lien had his lien had his lien not suspended under KSR.

14)The lien of an officer may be suspended(not compulsory) if he is transferred to a post in another  cadre provided that he will remain absent from the post for a period of:
Ans: 3 years (Rule: 18(b) 

15)Request to withdrawing resignation after it has become effective was accepted and the officer admitted to duty. The past service will for:
Ans: The purpose of pension if otherwise admissible (Rule. GD 2 to Rule.23)

16)The pay of a higher post involving change of duties to which an officer is promoted may be drawn without joining the post if the officer is:
Ans: Deputed for training ordered to be treated as duty. (Exception to Rule 23(a)

17)The authority competent to accept the resignation of a Gazetted officer is :
Ans: The appointing authority in respect of the post in which the officer is working
.  
18)The lien of an officer who is not actually performing the duties of the post but is holding a different post called:
Ans: Suspended Lien (Rule. 18(a)

19)In which of the following situations the Lien of an officer holding a permanent post substantively will be retained?
a)While on leave
b)While under suspension
c)While on Foreign Service
d)In the all the above
Ans: d) In the all the above

20)Who can grant joining Time beyond 45 years?
Ans: Appointment authority

21)Maximum period of LWA that can be granted at a time is:
Ans: 5 Years

22)The kind of leave that shall be forfeited for every three days late attendance without permission is 
Ans: Casual leaves (Note.1 to R.14)

23)If an officer NOT in PERMANENT EMPLOY fails to resume duty on the expiry of the maximum period of leave without allowance  granted to him, he shall be
Ans: Removed from service (Rule.24)

24)Which rule in KSR Part I says that an officer may be required to subscribe to GPF?
Ans: Rule 22

25) The suspension of lien of an officer on a PERMANENT POST is not permissible when:
Ans: when an officer ON TRANSFER to a post outside his cadre is due to retire on superannuation pension within 3  years of his transfer

26) An officer may not transferred SUBSTANTIVELY or appointed to officiate in a post carrying LESS PAY than the in which his HOLD OF LIEN: 
Ans: To fill a vacant post

27 A non permanent  officer who fails to resume duty on the expiry of the maximum period of leave without allowance granted to  him shall be:
Ans: removed from service

28) The government may, at their option suspend the lien of an officer holding substantively a permanent post while:

Ans: on foreign service

29):-The rule which demands medical certificate of health of a persons who appointed to a post in government service is

A:-Rule 13

B:-Rule 15

C:-Rule 14

D:-None

Correct Answer:- A:-Rule 13