VI COMBINATION OF APPOINTMENTS

 CHAPTER VI
COMBINATION OF APPOINTMENTS

53. (a) A competent authority may appoint an officer to hold substantively or to officiate in two or more independent posts at one time.

(b) †The competent authority who appoints an officer to hold or to officiate in a second post in addition to his own, will declare whether he officiates in or holds full charge of the additional post or is appointed merely to discharge the current duties. It should also specify in each case the amount of **special allowance, if any, to be granted, the amount being subject to the following limits :-

(1) If an officer is appointed to officiate in a second post and to hold in addition full charge of his own post, he may be allowed to draw the highest pay to which he would be entitled if his appointment to one of the posts stood alone **and in addition special allowance which should not exceed * 4 per cent [wef.01-02-2016]of the minimum of the scale of pay of other post with effect from the 1st day of February, 2011 or the date of change over to the revised scale ordered in G.O.(P) No.85/2011/Fin. dated the 26th February, 2011, which ever is later.The highest pay referred to above may be specifically reduced by the competent authority at its discretion.

If compensatory allowance is attached to one of the posts, he may be permitted to draw it in full and if compensatory allowances are attached to more than one of the posts, the allowance which may be granted to him should not exceed the larger allowance.

Charge allowance is sanctioned based on
A:-Minimum of pay of existing post
B:-Maximum of pay of existing post
C:-Minimum of pay of additional post
D:-Maximum pay of additional post
Correct Answer:- C:-Minimum of pay of additional post

(2) If the officer is appointed to hold full charge of one or more posts in addition to his own, the **special allowance which may be granted to him in respect of each additional post should not exceed *4 per cent of the minimum of the scale of that post with effect from the 1st day of February, 2011 or the date of change over to the revised scale ordered in G.O.(P). No.85/2011/Fin. dated the 26th February, 2011, which ever is later.The drawal of compensatory allowances will be regulated as in the sub-para under clause (1) above.

What is the rate of special allowance for holding full additional charge of another higher post in addition to his own?
A:-Special allowance should not exceed 6% of the minimum of the scale of pay of the higher post
B:-Special allowance should not exceed 2% of the minimum of the scale of pay of the higher post
C:-Special allowance should not exceed 4% of the minimum of the scale of pay of the higher post
D:-Special allowance should not exceed 3% of the minimum of the scale of pay of the higher post
Correct Answer:-C:-Special allowance should not exceed 4% of the minimum of the scale of pay of the higher post

(3) If the officer is appointed to discharge only the current duties of one or more posts in addition to his own, the **special allowance which may be granted to him in respect of each additional post should not exceed *2 per cent of the minimum of the scale of pay of that post with effect from the 1st day of February, 2011 or the date of change over to the revised scale ordered in G.O(P) No. 85/2011/Fin dated the 26th February, 2011, which ever is later, in addition to the pay and compensatory allowances, if any, admissible in his regular post.

*GO(P)7/2016 Fin.dated.20.1.2016

Allowance for discharging current duties 

A:-4% of the minimum of each higher time scale 

B:-2% of the minimum of each lower time scale 

C:-4% of the minimum of each lower time scale 

D:-2% of the minimum of each higher time scale 

Correct Answer:- Option-D:-2% of the minimum of each higher time scale 

(c) No special allowance should be granted unless the previous incumbent of the additional post held, has actually given over charge thereof under orders of competent authority and unless the period of additional charge exceeds fourteen working days in the case of full additional charge and one month in the case of discharge of current duties only. †

The drawal of special allowance should not be allowed for a period exceeding three months on any account. 

Special allowance for holding full additional charge will not be paid unless the period of additional charge exceeds 

A:-14 working days
B:-One month
C:-15 working days
D:-2 months
Correct Answer:- Option-A:-14 working days

An officer is appointed to discharge the current duties of one post in in addition to his own. The officer will be granted special allowance if the period of additional charge exceeds: 

(A) 6 months

(B) 3 months 

(C) 14 working days 

(D) 1 month 

ANSWER: (D) 1 month

The maximum period for which special allowance for holding additional charge can be granted is limited to
A:-2 months
B:-6 months
C:-3 months
D:-1 year
Correct Answer:- Option-C:-3 months

†This shall be deemed to have come into force with effect from 9th March1998.

** This shall be deemed to have come into force on 1st March, 1997.

(d) [Deleted].

(e) Additional remuneration should not be allowed as a matter of course or granted when the extra duties to be performed are only nominal or comparatively light. Additional remuneration should not be allowed during any period of vacation unless the additional duty is actually performed during such period.

Ruling

The term ‘independent’ occurring in the above rule should be interpreted as meaning separate or distinct involving independent duties and responsibilities and the post subordinate to the one held by the officer should not be taken as independent under the rule.

Government Decision No. 1

*At present charge allowance of the non gazetted officer for his holding additional charge of a gazetted post is being authorised by the office of the Accountant General based on the sanction of competent authorities, in the same way as pay and allowances of a gazetted officer is concerned. 

This practice has since been reviewed in the light of the procedure followed in some of the Audit and Account offices of other States. It has been decided that no authorisation from the office of the Accountant General is necessary in case of additional charge arrangements from 1st April 1963 onwards, as holding of additional charge of a gazetted post does not alter the status of a non gazetted officer to that of a gazetted officer.According to the changed procedure, the additional charge allowance will  be drawn and paid by the Head of Office in the same manner as his regular  pay and allowances are drawn. The Drawing Officer should however satisfy himself that there is proper sanction of the competent authority for the additional charge arrangements and that the officer has actually held the additional charge of the post during the period for which the charge allowance is drawn and also that the rate of allowance sanctioned and drawn is as per rules etc. The charge allowance thus drawn may be continued to be debited to the same head of account to which the pay of the non-gazetted officer is debited.

In the case of a non gazetted officer holding additional charge of the duties of the Head of an Office, who is a gazetted officer and also a drawing and disbursing officer, the procedure adopted for the drawal of his normal pay and allowances may be followed for the drawal of charge allowance also.

🆀The authority competent to make charge arrangements is: 

(a) Head of office

(b) Head of Department 

(c) Immediate superior officer 

(d) Appointing authority 

Government Decision No. 2

The following criteria will be followed to distinguish between ‘full additional charge’ and ‘discharge of current duties’:-

(i) An officer appointed to hold ‘full additional charge’ of a post has to perform all the administrative, financial and statutory functions and duties in respect of that post.

(ii) An officer appointed to discharge current duties of a post need attend only to the work of a routine nature in respect of that post.

An officer appointed to hold full additional charge of a post has to perform
A:-Administrative functions and duties in respect of that post
B:-Financial functions and duties in respect of that post
C:-Statutory functions and duties in respect of that post
D:-All of the above
Correct Answer:- Option-D

The procedure to be adopted to appoint an officer to hold full additional charge is given in
A:-Rule 28 Part I KSR
B:-Rule 44 Part I KSR
C:-Rule 53 Part I KSR
D:-None
Correct Answer:- C:-Rule 53 Part I KSR

53A. **The posts in respect of which additional charge arrangements may be ordered shall be as classified below:-

(I) Posts not in the same office, establishment or line of promotion or cadre.-

Where the duties and responsibilities are clearly independent and are eligible for *special allowance, e.g., Labour Commissioner, holding charge of the post of Registrar of Co-operative Societies and Joint Secretary to Government holding charge of post of a Head of Department.

This amendment shall be deemed to have come into force on 1st March, 1997.

(II) Posts in the same office, establishment or line of promotion or cadre.- Cases of this nature shall further be divided as follows :-

(a) When the additional post is subordinate to the regular post, *special allowance shall not be admissible e.g., Superintendent of Police holding charge of the post of Assistant Superintendent of Police or Deputy Superintendent of Police and District Collector holding the charge of the post of Revenue Divisional Officer under him.

Special allowance is no admissible to an Officer appointed to officiate in
another post when the additional post is:
(A) Not in the same office
(B) Equivalent and of same rank as that of the regular post but is independent
(C) Superior to the regular post and is carrying higher scale of pay
(D) Subordinate to the regular post
💟Correct Answer- Option :(D) Subordinate to the regular post

Note.- The reason for the non-grant of *special allowance In the above cases is that the superior officer is expected to supervise the work of the subordinates and the additional charge arrangements should not entitle him to extra remuneration. The work of the additional post should be redistributed among other subordinates in such a way that each one’s load of work is increased to a small extent that no one need be given *special allowance.

(b) When the additional post is of equivalent and of the same rank as that of the regular post the following principles shall apply:

(1) If additional charge arrangements are in respect of different territorial jurisdictions, the posts are definitely independent and in such cases  *special allowance shall be admissible, e.g., Revenue Divisional Officer of one district/division holding charge of another district/ division and one Block Development Officer holding charge of another block.

(2) If additional charge arrangements are in respect of posts in the same office and of the same rank, *special allowance shall not be admissible if the duties of the additional post are identical in nature and if the responsibilities are such as can easily be spread out among others holding the same post, e.g., if a Deputy Collector goes on leave and if the Collector has a number of Deputy Collectors working under him, he should consider whether he can distribute the responsibilities of the Deputy Collector on leave to the other Deputy Collectors so as not to increase substantially each one’s load of work.

This amendment shall be deemed to have come into force on 1st March, 1997

(3) If the additional charge arrangements are in the same office and if the responsibilities attached to the post are indivisible and cannot be distributed to more than one officer, special allowance* shall be admissible. In such cases, a certificate to the effect that the responsibilities of the post held in additional charge are not divisible, should be furnished by the competent authority, {**}

e.g. Deputy Director of Animal Husbandry (Key Village) or Deputy Director of Animal Husbandry (Veterinary) or Deputy Director of Animal Husbandry (Extension) holding charge of the other post.

This shall be deemed to have come into force w.e.f. 13th October, 1995.

(c) When the additional post is superior to the regular post and is carrying higher scale of pay *special allowance shall be admissible, e.g., Deputy Secretary or Joint Secretary to Government holding charge of the post of Additional Secretary or Secretary to Government and a Superintendent of Police or Assistant Inspector General of Police holding charge of the post of Deputy Inspector General of Police.

This shall be deemed to have come into force on 1st day of March, 1997

(d) ** All India Service Officers, State Government Officers and Judicial Officers who are in the scale of pay of Secretary to Government and above shall not be eligible for charge allowance for holding additional charge of other posts.

!Note.- Clause (d) shall be deemed to have come into force with effect from 13th October, 1995 in respect of All India Service Officers and 7th November, 2002 in respect of others.

A senior superintendent of RDO office is holding the full additional charge of Junior superintendent of his office on his retirement. What percentage of charge allowance can be sanctioned?

A:-2%
B:-3%
C:-4%
D:-No charge allowance
Correct Answer:- Option-D